Microsoft Teams is an application that is free to use for all AUP Community members. It allows you to create and share content, as well as collaborate in teams with colleagues or fellow students. It is the official communication and collaboration tool at AUP, supported by Information Technology Services (ITS). This application can help you manage your classes online, organize and participate in online meetings, chat and share your screen with your audience in real time.

HOW TO ACCESS

DESKTOP AND MOBILE

For the best experience, we recommend using the Teams apps: 

  • Download the Teams app for Windows or Mac. 

  • Mobile apps are available for iOS, Android, and Windows Phone 10 from their respective app stores  

ON THE WEB

  • Log in to https://www.office.com/ with your AUP email address and password.
  • Click Teams to launch the application.

FEATURES FOR EVERYONE AT AUP

  • Chat – Have private one-on-one or group conversations via text, audio, or video. 

  • Meetings – Schedule and invite AUP and non-AUP participants to audio/video conference-based meetings. Teams meeting invitations synchronize automatically with Outlook calendar. 

  • Activity Feed – View recent activities in Teams and search for specific conversations, files, people, and more.

  • Channels – Focus your Team's discussions by creating topic- or project-specific channels to hold conversations, have meetings, and collaborate on files. 

  • Files – View, edit and collaborate on OneDrive files inside of Teams. 

  • Tabs – Add content or features to a chat or channel. Tabs can include websites, Office 365 applications, and select non-Microsoft content. 

  • Planner tab – Organize shared lists of tasks and collaborate on them with your Team. 

          > Click Apps in the bottom-left corner of Teams.

          > From there, you can browse available apps or search for a specific one. 

Especially: Try the Who app, you will love it. The Who app is linked to AUP directory, which allows you to search for people in AUP by name or by topic. 

PROFESSORS: ENJOY CLASSROOM SPECIFIC FEATURES

Teams includes additional features to interact with your students: 

Quick Start Guide with Teams for Education (PDF)

  • Assignments – Distribute and assess tests, homework and quizzes.

> Please note: at the moment, this feature is very lightweight. That's why we recommend using Blackboard Learn for assignments. 

  • Class Notebook – Share class information and resources. If students post work in the class notebook, it will only be visible to themselves and their professors. 

         > Friendly reminder: ITS has automated the creation of your classes and your students are already enrolled. 

  • Create a link – Allow students to join a Team automatically.

  • Whiteboard – Microsoft Whiteboard is a freeform, digital canvas where people, content, and ideas come together. You can use Whiteboard for collaborating with your team and organize many activities — wherever your team members are. You can all work collaboratively using your own device. 

STUDENTS: FIND YOUR CLASSES ON TEAMS

IT Services have automated all AUP classes on Teams. If you go to Teams and click "Teams" on the left sidebar, you will see all your classes listed. According to your professors' choices, you will be able to:

  • Participate in classes online
  • See all the material your professors and fellow students will share
  • Collaborate on documents, and much more

TRAINING RESOURCES

Microsoft has set up a series of videos to help you train on Teams on your own.

LinkedIn Learning is also a very rich source of information with a series of videos led by professionals to guide you step by step. Access it with your AUP email address and see all the content they offer about Teams.

FAQs

How do I install Teams on my personal device?

Laptop: Download and install the application here: https://teams.microsoft.com/downloads 

Mobile device: Install Teams for free in the App Store (iOS) and Google Play (Android)

Once the app is on your device, click on the Teams icon 

How do I schedule a Teams meeting from Outlook?

> Go to https://www.office.com/ using your web browser

> Click on the Outlook icon 

> Go to your calendar

  • Double click on the day and hour you wish to set up a meeting with your class. You can also repeat it for several days of the week with the "Repeat" option.

  • Give a title to your meeting (ex: Class) 
  • Put the class code in the section “Invite attendees” (ex: cm1005) or individually add students.
  • It is important to select “Teams meeting” in the dropdown menu on the right (next to the room/location field)
  • Your students will automatically receive an email with the same link to click on.     
How do I set myself as the sole presenter and manage the "lobby" in Teams?

Setting yourself as sole presenter means that your have complete control over your presentation and students cannot take control of the screen. 

> Go to your Teams calendar and double click on your meeting. You will see the link that will lead you to your web conference "Join Microsoft Teams Meeting." 

> Click the “Meeting options” underneath.

         

These options will allow you to:

1. Manage “the lobby” which puts attendees in a waiting room before you accept them all at once. 

2. To be the sole presenter of your class clicking on "Only me" in the drop down menu next to "Who can Present?"

Important: We strongly recommend you set up these options before your meeting. If a student needs to present, we advice you ask your him or her to send you his/her presentation in advance and that you go through with him/her while s/he unmutes him/herself.

How do I communicate with students during a Teams meeting?

Once you join the web conference, hover your mouse to see the navigation bar that includes several options:

From left to right: turn on/off your camera, mute/unmute your microphone, share your screen, chat with attendees, and show participants.

We strongly recommend that you mute all participants to avoid background noises, choosing “Mute all” at the top of the right sidebar.

 

They can ask you questions via chat, or unmute themselves if they have questions. 

How can I avoid background noise when using Teams?

As a presenter, you can mute and unmute participants to avoid background noise. 

> Click on "Show participants" in the floating bottom bar"

> "Mute All"

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How do I project a video or an audio recording during my meeting on Teams?

Videos embedded in a PowerPoint presentation will not play if you are in PowerPoint presenter mode. We recommend you share your entire screen (screen #1) to show your entire desktop and play a YouTube video on it.  For better experience, we recommend you share the link with attendees (in the Teams chat) so they can stream the video directly on their devices.

You can also broadcast a DVD if you like. As long as you see it on your own screen, attendees will see it as well as long as you share your entire screen with them.

 

Will my students be able to hear me comment over a video or audio recording I am playing on Teams?

Yes, as long as your sound is not muted during the recording.

What should I do if one of my attendees cannot connect to Teams during an online class?

Ask them to check their internet connection. If they still run into issues,  tell them to go to Student Helpdesk online for immediate help.

How can I check attendance during my online course in Teams?

> Once you join the meeting, hover over the floating bottom bar

> Click on the icon labeled “show participants.”

> A bar on the right will show all participants.

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We recommend you take a screenshot of that sidebar for future reference if needed. Here is how to take a partial screenshot on PC and on Mac.

How do I record a meeting in Teams?

Click the three dots on the floating bottom bar > Record web conference or “stop recording”. The video will take some time to appear in the Teams general conversation. 

The recorded file is stored on Stream, the video streaming service in Office 365:

> Go to https://www.office.com/ and sign in.

> Click on the Stream icon searching the app clicking the arrow “All apps.”

 

> Click “My content.”