Teams

HOW TO ACCESS

DESKTOP AND MOBILE

For the best experience, we recommend using the Teams apps:

Download the Teams app for Windows or Mac.
Mobile apps are available for iOS, Android, and Windows Phone 10 from their respective app stores

ON THE WEB

Log in to https://www.office.com/ with your AUP email address and password.
Click Teams to launch the application.

FEATURES FOR EVERYONE AT AUP

Channels – Focus your Team's discussions by creating topic- or project-specific channels to hold conversations, have meetings, and collaborate on files.
Files – View, edit and collaborate on OneDrive files inside of Teams.
Tabs – Add content or features to a chat or channel. Tabs can include websites, Office 365 applications, and select non-Microsoft content.

Planner tab – Organize shared lists of tasks and collaborate on them with your Team.

Add an App to Teams – Add a bot, tab, connector, or messaging extension to Teams. To do so:

> Click Apps in the bottom-left corner of Teams.

> From there, you can browse available apps or search for a specific one.

Especially: Try the Who app, you will love it. The Who app is linked to AUP directory, which allows you to search for people in AUP by name or by topic.

PROFESSORS: ENJOY CLASSROOM SPECIFIC FEATURES

Teams includes additional features to interact with your students:

Quick Start Guide with Teams for Education (PDF)

Assignments – Distribute and assess tests, homework and quizzes.

> Please note: at the moment, this feature is very lightweight. That's why we recommend using Blackboard Learn for assignments.

Class Notebook – Share class information and resources. If students post work in the class notebook, it will only be visible to themselves and their professors.

Add students to a Teams class manually.

> Friendly reminder: ITS has automated the creation of your classes and your students are already enrolled.

Create a link – Allow students to join a Team automatically.
Whiteboard – Microsoft Whiteboard is a freeform, digital canvas where people, content, and ideas come together. You can use Whiteboard for collaborating with your team and organize many activities — wherever your team members are. You can all work collaboratively using your own device.

STUDENTS: FIND YOUR CLASSES ON TEAMS

TRAINING RESOURCES

FAQs

How do I record a meeting in Teams?

Click the three dots on the floating bottom bar > Record web conference or “stop recording”. The video will take some time to appear in the Teams general conversation.

The recorded file is stored on Stream, the video streaming service in Office 365:

Go to https://www.office.com/ and sign in.
Click on the Stream icon searching the app clicking the arrow “All apps.”

Click and drag to move

Click “My content.”

Notes:

Teams meeting recordings are also available in a directory names 'Recordings' in your OneDrive.
Recordings expire and are deleted after 120 days. Feel free to save a copy if you want to get them longer.

How do I schedule a Teams meeting from Teams?

> Go to your Teams calendar (you will see the icon in the left sidebar)

> Double click on the day and hour you wish to set up a web meeting or click "New Meeting."

> Give it a title (ex: Class)

> Set up the day and time (be careful about the time zone)

You don't have to add required attendees, especially if you just mean to set up a meeting for your class. You may however add attendees if you need another faculty or staff member to be present during the meeting.

To notify your whole class that a meeting is set up, type the code or name of your class in "Add channel", then select "General."

You can also only invite only one of the channels (sub-groups), if you have created some.

You can add instructions in the paragraph box below, and even add links.

Don't forget to save your meeting on the top right corner so that it appears in your calendar.

All members will also be notified in the General conversation of your Team. That's why it is important that students check Teams on a very regular basis.

Your Team members will also be notified by email on Outlook.

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