Microsoft Teams

• Go to https://www.office.com/ using your web browser
• Click on the Outlook icon
• Go to your calendar

• Double click on the day and hour you wish to set up a meeting with your class. You can also repeat it for several days of the week with the "Repeat" option.

• Give a title to your meeting (ex: Class) 
• Put the class code in the section “Invite attendees” (ex: cm1005) or individually add students.
• It is important to select “Teams meeting” in the dropdown menu on the right (next to the room/location field)
• Your students will automatically receive an email with the same link to click on.     

Setting yourself as sole presenter means that your have complete control over your presentation and students cannot take control of the screen. 

• Go to your Teams calendar and double click on your meeting. You will see the link that will lead you to your web conference "Join Microsoft Teams Meeting." 
• Click the “Meeting options” underneath.

These options will allow you to:

1. Manage “the lobby” which puts attendees in a waiting room before you accept them all at once. 
2. To be the sole presenter of your class clicking on "Only me" in the drop down menu next to "Who can Present?"

Important: We strongly recommend you set up these options before your meeting. If a student needs to present, we advice you ask your him or her to send you his/her presentation in advance and that you go through with him/her while s/he unmutes him/herself.

Once you join the web conference, hover your mouse to see the navigation bar that includes several options:

From left to right: turn on/off your camera, mute/unmute your microphone, share your screen, chat with attendees, and show participants.

We strongly recommend that you mute all participants to avoid background noises, choosing “Mute all” at the top of the right sidebar.

They can ask you questions via chat, or unmute themselves if they have questions. 

As a presenter, you can mute and un-mute participants to avoid background noise. 

• Click on "Show participants" in the floating bottom bar"
• "Mute All"

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Videos embedded in a PowerPoint presentation will not play if you are in PowerPoint presenter mode. We recommend you share your entire screen (screen #1) to show your entire desktop and play a YouTube video on it.  For better experience, we recommend you share the link with attendees (in the Teams chat) so they can stream the video directly on their devices.

You can also broadcast a DVD if you like. As long as you see it on your own screen, attendees will see it as well as long as you share your entire screen with them.

Click the three dots on the floating bottom bar > Record web conference or “stop recording”. The video will take some time to appear in the Teams general conversation. 

The recorded file is stored on Stream, the video streaming service in Office 365:

• Go to https://www.office.com/ and sign in.
• Click on the Stream icon searching the app clicking the arrow “All apps.”

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• Click “My content.”

Notes:

• Teams meeting recordings are also available in a directory names 'Recordings' in your OneDrive.
• Recordings expire and are deleted after 120 days. Feel free to save a copy if you want to get them longer.

Laptop: Download and install the application here: https://teams.microsoft.com/downloads 

Mobile device: Install Teams for free in the App Store (iOS) and Google Play (Android)

Once the app is on your device, click on the Teams icon 

Yes, as long as your sound is not muted during the recording.

Ask them to check their internet connection. If they still run into issues, tell them to contact our support team.

• Once you join the meeting, hover over the floating bottom bar
• Click on the icon labeled “show participants.”
• A bar on the right will show all participants

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We recommend you take a screenshot of that sidebar for future reference if needed. Here is how to take a partial screenshot on PC and on Mac.

• Go to your Teams calendar (you will see the icon in the left sidebar)

• Double click on the day and hour you wish to set up a web meeting or click "New Meeting."

• Give it a title (ex: Class)
• Set up the day and time (be careful about the time zone)

You don't have to add required attendees, especially if you just mean to set up a meeting for your class. You may however add attendees if you need another faculty or staff member to be present during the meeting.

To notify your whole class that a meeting is set up, type the code or name of your class in "Add channel", then select "General."

You can also only invite only one of the channels (sub-groups), if you have created some.

You can add instructions in the paragraph box below, and even add links.

Don't forget to save your meeting on the top right corner so that it appears in your calendar.

All members will also be notified in the General conversation of your Team. That's why it is important that students check Teams on a very regular basis.

Your Team members will also be notified by email on Outlook.

You can find the Microsoft training pages here. 

You can also go to this LinkedIn-Learning learning path along with quick tips to help you navigate and use the tool efficiently. 

AUP ITS synchronizes the course before the beginning of the semester with Microsoft teams. 

Faculty members will be able to see their courses in their Teams list, but students will not see them unless they have been activated by the professor. 

We will show in this tutorial you how to activate the course Teams: 

1- Open Microsoft Teams and click on Teams icon in the sidebar 

2- Locate the class team you want to activate and click on it to open it. 

3- On the top of the class team, click on Activate button