Health and Safety Measures for Fall 2020

All Cultural Program trips are designed in line with the latest travel advisories as well as French Health Ministry and World Health Organization recommendations regarding Covid-19. You may be required to wear a mask while traveling or during individual visits. If the local epidemiological situation makes it necessary, local authorities may require additional restrictions to reduce the spread of the virus. The Cultural Program Manager regularly monitors the conditions in France as well as at all travel destinations and will send all relevant updates to trip participants. Students who have a cough or a temperature should consult a doctor and avoid traveling. Please see the Cultural Program Manager for more information.

Find out more about AUP’s Covid-19 response at

Study trips are led by AUP faculty members in order to closely complement a student’s academic experience while at the University. The trips are organized by the Cultural Program Office in deep collaboration with faculty members so that trips carefully coincide with the courses.

Study trips are offered throughout the year to all students. Trips range from a contemporary world literature course trip to the Frankfurt Book Fair, to an advertising and branding course trip to London, with visits to multiple agencies in the city. Your politics or communications class might go to Bosnia-Herzegovina and Serbia or your environmental science class may study sustainability in Sweden. Each trip is led by two faculty members, whose local knowledge and expertise enhance your experience at the destination.


  • Event
  • Study trip
  • Cultural Excursion


You can register online for the Fall 2020 study trips from Tuesday, September 27, at 8:00 am to Wednesday, September 30 at midnight. Registration is done the same way as for academic courses: online through MyAUP > My Tools > Student Portal > Registration. Please note that Wednesday, September 30 at midnight is the last day to both register for and/or cancel your participation in a study trip. Late registration may not be possible and we cannot issue refunds in the case of a late cancelation. For more information on all of our trips this year, have a look at our cultural programs brochure.

Payment and cancellation

When you register online for a study trip, the cost of the trip is automatically billed to your ledger in the same way tuition is billed. See Student Accounting Services for details about the student ledger and related charges. The last day to cancel and remove the charge of the study trip from your ledger is the last day of the DROP/ADD period. Payment for study trips must be made at the beginning of the semester, as soon as the trip is officially confirmed by the CP coordinator.

Carte de Séjour/Visa

All study trip participants must ensure the validity of their Carte de Séjour with the office of Student Immigration Services. Additionally, study trip participants are held responsible for knowing the visa requirements for travel outside of France for their nationality. In the event that a visa is required, upon a timely request from the student, the Cultural Program Office can provide a letter that can be taken to the embassy or the consulate of the relevant country to obtain a visa. Any student who is unable to participate in a trip because of an issue with their Carte de Séjour or a failure to complete visa arrangements will be held responsible for the cost of the trip.

Coup de pouce

Coup de Pouce is a fund which provides financial aid to students in need who are registered in classes with study trips. The grants are funded in most part by AUP’s operational budget and by the generous donations of alumni and parents.

Coup de Pouce applications are reviewed by two sub-committees. For undergraduate applicants, the committee is composed of one Undergraduate Student Council member, one Financial Aid officer, and one administrator from Student Development. For graduate applicants, the committee is composed of one Graduate Student Council member, one Financial Aid officer, and one graduate Administrator.

If you are registered in a class with a study trip, you may apply for Coup de Pouce online. All Fall 2020 submissions are due by Thursday, October 1 at 11:00 am. Please make sure you are registered for both the study trip and its affiliated course before submitting your Coup de Pouce application—otherwise your application will not be considered. After receiving your award notification, you must confirm your award and participation by email or cancel your participation in the study trip. Failure to notify the Cultural Program office by Friday, October 9 will result in your automatic award acceptance and study trip participation.


Travel Code of Conduct & Responsibilities

As a participant in travel sponsored by AUP, I agree to:

  1. Respect cultural differences. This includes observing the proper etiquette in business/social settings, e.g. being dressed in line with social habits of the host country, respecting religious sites, being punctual for appointments, not speaking out of turn, etc.
  2. Show respect for every member of the AUP and local community by refraining from all forms of intimidation, sexual and physical harassment, and acts of prejudice that infringe on the rights of others.
  3. Refrain from behaving in ways that knowingly support, assist, or in any way attempt to enable another person to engage in any violation of the Code of Conduct. This includes my obligation to report any observed violations of this Travel Code of Conduct or the Student Rights and Responsibility Compact, and other University policies.
  4. Refrain from irresponsible behavior, including the inappropriate or excessive consumption of alcohol.
  5. Refrain from leaving the host city for any personal excursions or trips unless authorized by the accompanying trip leader.
  6. Be prepared to travel as a group and willing to contribute positively to the programs objectives and goals. This includes staying in group housing and sharing rooms. Individual rooms will not be available.
  7. Check in on time and in person, or as otherwise required, with the designated AUP official on a daily basis.
  8. Attend all mandatory events and activities during the trip.
  9. Be on time to all scheduled events.
  10. Travel on the group flights purchased by AUP both to and from the destination, unless explicitly authorized to do otherwise.
  11. Ensure that your travel documents (passport, visas, etc.) are valid and up-to-date. You might need to apply and pay for the necessary visa for some destinations.
  12. Refrain from causing physical injury to myself and others. I acknowledge that I may be held legally and/or financially responsible for any and all injuries or damage that I cause to other persons.
  13. Refrain from causing damage to real or personal property of others. I acknowledge that I may be held financially and legally responsible for any and all damage that I cause to the property of others.
  14. Preserve the quality of facilities that I may visit or reside in during my travels.
  15. Refrain from operating motorized vehicles (e.g., cars, motorcycles, scooters, etc.).
  16. Refrain from participating in risky athletic/recreational activities (e.g., scuba diving, parachuting, parasailing, etc.).