For all questions regarding employment opportunities at The American University of Paris, please contact the office of human resources.
- Outreach & Advancement Assistant
- Assistant or Associate Professor for the Department of International Business Administration
Date posted: 13/03/2015
Department: Office of University Outreach and Advancement
Supervisor: Director of University Outreach and Advancement
Contract: 18-month CDD
Reporting to the Director of Outreach and Advancement, the Outreach and Advancement Assistant will provide administrative support to the University’s alumni affairs, parent relations, advancement, and communications functions.
The Assistant will often serve as the first point of contact with the Office of University Outreach and Advancement and as such contributes to the implementation of a strategic vision to maintain lifelong and mutually-enriching relationships with The American University of Paris’ 16,000+ alumni and other constituents – both internal and external – in the US and worldwide.
- Facilitates and supports all administrative needs for the Outreach and Advancement team including but not limited to ordering supplies; maintaining printers; creating and uploading PDFs; collecting and distributing mail; circulating timesheets; coordinating maintenance needs; delivering high priority documents to Finance and other campus offices; maintaining orderly electronic and hard copy files; creating fall, spring and summer work schedules and space assignments for student assistants in the office; coordinating and coding invoices and expense reporting for approval and signature. Periodically supports priority needs identified across the unit during intensive work flow periods, as determined by the Director of University Outreach and Advancement
- Greets and directs visitors to the Office of Outreach and Advancement and monitors access to the building; provides telephone reception support to the Director of Outreach and Advancement; serves as the administrative liaison and contact with a variety of constituents related to the work of the unit, including donors, faculty, and University administrators; assists with special events as needed
- Designs, organizes, and implements administrative systems and procedures and performs all necessary support duties; operates a networked computer
- Must have database experience and/or will be required to complete training for internal database systems (Raiser’s Edge, CAMS). Must keep current with new technologies
- Monitors the firstname.lastname@example.org, email@example.com, and firstname.lastname@example.org mailboxes and responds to requests or channels them to the appropriate respondent; processes basic requests for alumni cards and transcripts
- Updates constituent contact information and donor records in the database as notified by emails and by the Director of University Outreach and Advancement
- Performs gift entry/recording in the advancement database for unrestricted (including Trustee gifts), programmatic, capital and campaign gifts as well as small grants
- Is responsible for gift acknowledgment and receipting for all donations and drafts/edits personalized acknowledgements for signature by gift officers, the Director of University Outreach and Advancement, and the President
- Maintains appropriate records of batches, paper files, and other records related to contributions
- Liaises with Finance Department and AUP Foundation to ensure accuracy of gift/donation records and deposits
- Tracks and files recurring gift and multi-year pledge documentation and has working knowledge of and ensures adherence to established systems/controls established by auditor standards
- Assists in scheduling of prospect/donor visits for the President, Director of Outreach and Advancement, and volunteer leadership in coordination, where necessary, with the President’s Office staff
- May be called upon to draft, format, proofread, edit, fact-check, distribute, and track correspondence produced by the Director of Outreach and Advancement; may conduct research for narrative reports to donors and draft short donor biographies for internal use
- Schedules meetings and coordinates the use of office space and resources for meetings and conferences; prepares meeting materials and keeps meeting minutes for bi-weekly unit staff meetings
- As requested, processes all credit card, expense report, and travel-related forms for the Director of University Outreach and Advancement
- Performs other duties as assigned by the Director of Outreach and Advancement
- Undergraduate degree or BAC + 2 minimum
- Excellent English verbal and written communication skills required; basic French language skills preferred
- Solid computer skills in a PC environment with the capability to master new software applications and technologies; excellent word processing and accurate keyboarding skills required; advanced understanding of Word and Excel; InDesign skills a plus
- Ability and willingness to become familiar with relational database is required; familiarity with Raiser’s Edge a plus
- Must be focused, professionally mature, motivated to learn, and flexible in response to shifting priorities, and demonstrate ability to work under pressure, understand and follow policies and procedures, and accommodate changing priorities; proven ability to work independently as well as collaboratively on a team; position requires good judgment, rigorous attention to detail, and the ability to handle sensitive/confidential information with discretion
- Strong interpersonal skills which include an excellent phone manner and personal presentation; must demonstrate a high level of professionalism, discretion, self-confidence, and poise with an ability to deal effectively and politely with people from different backgrounds and experience levels in all types of situations; knowledge of and interest in fundraising and alumni relations in a non-profit setting helpful
This position is an 18-month CDD contract. Only applicants who have French or EU citizenship, or those who hold a valid French Carte de Résident will be considered for this position.
Interested candidates should contact Margaret Savéan (email@example.com)
Date posted: 11/08/2015
The American University of Paris invites applications for positions in the Department of International Business Administration at the rank of Assistant or Associate Professor.
Candidates should have expertise in one of the following areas, with the ability and interest to teach in at least one other area:
- Management (e.g., general management theory, decision-making, HRM, international management, cross-cultural management, MNEs, organizational behavior, leadership).
- Marketing (e.g., general marketing theory, advertising, consumer behavior, market research, product development).
- Information Systems (e.g., general MIS theory, systems analysis, advanced use of MS Office software).
- Operations Management (e.g., manufacturing and production systems, service operations, business logistics and practices, quality control, materials planning).
- Strategy (e.g., corporate strategy, sustainability strategy, strategic planning, doing business in the EU),
- Business Ethics (e.g., applied ethics, professional ethics, corporate social responsibility).
- Entrepreneurship (e.g., start-up fundraising, business planning).
- Finance (e.g., International Finance, global financial management & markets).
- Accounting (e.g., financial accounting, managerial accounting, international accounting).
A PhD or a DBA in Management, Organizational Behavior, Marketing or a related field is required. Applicants having completed the coursework for a PhD, but who have not yet completed their doctoral dissertation may be considered with a reference provided by the thesis supervisor.
Proven capacity for “engaged teaching” in an environment with diverse student needs and strengths is essential.
Prior experience teaching business topics in a liberal arts environment would be highly beneficial.
The ability to contribute to the department's research profile is essential.
Courses are taught in English, but ability in other languages (especially French) is a strength.
Candidates will be selected based on their ability to offer courses in at least two (ideally more) disciplines at the undergraduate level, because teaching in multiple areas is essential for the departmental pedagogic mission. The American University of Paris is a teaching university, with service and research included in faculty expectations.
International experience will also be considered a core strength for prospective applicants. Priority will be given to applicants who have lived and worked in multiple countries, or have experience working with colleagues and students from different countries and cultures, and who understand the challenges that emerge in an international environment. Likewise, the readiness of candidates to live and work in the Paris region on a long-term basis will be an operative and decisive factor in the hiring process.
Important note: These positions are for permanent faculty members who will become a core part of the department in terms of teaching, service and research. The employment contract for the position is a French contrat à durée indéterminée.
European Union citizenship or the legal right to work in France is helpful, but not necessary at the time of application. If the successful applicant is a citizen of some other country, The American University of Paris will apply for a visa to allow the person to live and work in France. However, it is important to note that the University cannot obtain immigrant visas for spouses and dependents.
The Institution: Founded in 1962, The American University of Paris (AUP) is a small, undergraduate and masters degree-granting institution with a Liberal Arts core, dedicated to the advancement of the Arts & Sciences in an international and multicultural environment. It has perhaps the most diverse student body of any institution. AUP brings together the values of the American higher education system with its location in Paris and Europe. AUP is accredited in the United States of America by the Commission on Higher Education of the Middle States Association of Colleges and Schools.
The Department of International Business Administration offers six majors, as follows:
- International Business Administration
- International Finance
- Management Information Systems
The department also offers a minor in International Business Administration.
The Department has six full-time faculty, five part-time faculty, 200 undergraduate majors and 20 graduate majors.
Teaching responsibilities range from introductory to advanced undergraduate courses in at least two business disciplines, plus the possibility of teaching a graduate level course for the Masters in Cross-Cultural and Sustainable Business Management.
Commitment to scholarship, excellence in teaching, curricular development and innovation, student advising and university service required. The teaching load is six courses per year.
Salary and benefits competitive on the French market
Please submit a single PDF dossier including: curriculum vitae, cover letter, and statement of pedagogical philosophy with evidence of teaching effectiveness to firstname.lastname@example.org. Applications MUST be sent electronically in PDF format.
Three letters of reference should be sent electronically to email@example.com or, if preferred, by mail to:
Chair, IBA Search Committee
The American University of Paris
148 rue de l'Université
75007 Paris FRANCE
Review of applications will begin 1 October 2015 and continue until the positions are filled. It is hoped that they will be filled for the Fall semester 2016.