Employment Opportunities

Job Openings at AUP

For all questions regarding employment opportunities at The American University of Paris, please contact the office of human resources. Please note that except where otherwise stated, French working papers or EU nationality are required in order for applications to be considered.

Administrative Positions

Junior Network and Systems Administrator

DEPARTMENT

Information Technology Services

 

SUPERVISOR

Associate Director of Information Technology Services

 

JOB DESCRIPTION:

Reporting to the Associate Director of ITS, the Junior Network and Systems Administrator ensures that the University network remains operational for end users and functional for end-user applications. The person in this role is responsible for the monitoring, maintenance, administration, and management of the University networks and network devices. The person in this role also assists the Associate Director of Information Technology Services in keeping the network secure from threats, such as data theft. The person in this role also acts as an information expert and troubleshooting point person for the IT Support Services Supervisor, and the other helpdesk employees when required. The Junior Network and Systems Administrator ensures that system hardware, operating systems, software systems, and related procedures adhere to organizational values, enabling staff, faculty, students, and AUP partners.

 

DUTIES AND RESPONSIBILITIES:

  • Perform daily system monitoring, verifying the integrity and availability of all hardware, server resources, systems and key processes, reviewing system and application logs.
  • Ensures ongoing replication in Hyper-V virtualization platform between primary data center and backup data center.
  • Monitors backup and availability application ensuring scheduled backups complete successfully and replicate off campus to the cloud service provider.
  • Perform Windows administration tasks such as Active Directory administration, file restorations, hardware support, software support, and network infrastructure support.
  • Perform regular security monitoring to identify any possible intrusions, apply updates and upgrades to keep systems secure and up-to-date.
  • Image and prepare systems for software deployment to users, deploy critical software upgrades, Antivirus, and Microsoft security patches.
  • Build, configure, and troubleshoot software and hardware enhancements, application deployments and infrastructure upgrades.
  • Support users (tiers 2 & 3), Desktop support team, other administrators, developers, and management as required.
  • Provide all aspects of user/group account management and authentication troubleshooting.    
  • Work directly with users of business applications, outside vendors and Service providers to provide user support in resolving application trouble tickets.
  • Administration of AUP auxiliary systems including Phone system, Access and Security Video systems.
  • Create and implement applications and utilities to enhance the use of Information Technology.
  • Manage Desktop/Application virtual environment in MS Azure.
  • In collaboration with Associate Director of IT, setup/maintain network equipment including network switches, wireless AP, BladeCenter/SAN system, and virtual server environment.
  • Research and recommend innovative, and where possible automated approaches for system administration tasks.
  • Arranges warranty and support services for hardware components and software through 3rd party vendors.
  • Contribute to the overall success of the ITS by performing all other duties and responsibilities as assigned by the Director (or Associate Director) of Information Technology.

 

REQUIREMENTS:

  • Bachelor's degree or equivalent combination of education and experience.
  • 2+ years of applicable experience in managing, administering, and supporting Windows server systems in an Enterprise environment.
  • Good experience of Active Directory including a good knowledge of Windows and Mac Operating System, GPO, File and Printing Services, and Network protocols.
  • Good level of technical skills: LAN, WAN, Wi-Fi; firewall; SAN, NAS; Active Directory; Office 365 platform (Admin, Exchange, Security, user/group admin), Microsoft Hyper-V.
  • Knowledge of Cloud (Azure), database (MySQL, SQL Server), and Backup (Veeam Backup & Replication) is welcome.
  • Microsoft Certification will be an added advantage.
  • Fluent in French is added advantage, Fluent in English is required.

 

OTHER QUALIFICATIONS:

  • Good analytical, diagnostic and problem solving skills.
  • Good communication and professional customer service attitude.
  • Self-motivated, autonomous and hardworking.

 

Candidates should apply to jobapplicants@aup.edu

Graduate Program Coordinator (T3)

DEPARTMENT

Academic Affairs

 

SUPERVISOR

Assistant Dean for Graduate Programs, Academic Affairs

 

Supports Graduate Program Administration at AUP:
  • Maintains contact with students during entire stay - advising, counseling, tracking progress, trouble-shooting, follows up on every aspect of student life from incomplete grades in courses to thesis completion and submission. 

  • Schedules, prepares documentation, attends and maintains minutes for the Graduate Program Review Board

  • Supports with RNCP certification administration as necessary.  Examples of tasks include:
    • Assists with RNCP renewal process as necessary
    • Responds to inquiries from and sends appropriate documentation to VAE candidates
    • Plans and organizes documentation for jury meetings
  • Liaises on academic issues with the Registrar’s Office on behalf of current and graduated students.  Examples of tasks include:
    • Assists students in completion of Graduation applications, verifies the applications and submits them to the Registrar’s Office
    • Completes degree trajectory checks on a semester basis
    • Assists with course registration, ID cards, grades, degree coding, diploma orders, diploma mailing, RNCP certificates
    • Stores documentation and correspondence attached to student records in the database
  • Coordinates with various administrative units to ensure the proper management of graduate programs. Example of tasks include:
    • Assists in the organization of new student orientation - program meetings, administration information, advising sessions, walk-in registration, welcome cocktail catering
    • Updates graduate alumni database in Raiser’s Edge
    • Works with the Graduate Student Council on projects 
    • Coordinates with the library concerning thesis submissions, library access and library cards
    • Organizes special events (speakers, alumni networking)
    • Assists in the organization of the graduate student portion of the graduation ceremony in conjunction with the registrar
    • Assists with assessment activities as necessary
 
Assists Directors of Graduate Programs:  
  • Assists Graduate Program Directors with semester scheduling             
  • Processes advisor assignments and track designations on a semester basis
  • Schedules and prepares all documentation for modules-photocopies, blackboard, classroom supplies, student evaluation, expense reports
  • Provides logistical support to graduate faculty and advisors (travel, offices, phones, computers, expense reports …)
  • Follows up with faculty on grade submission, particularly late grades and incompletes
  • Assists in the management of external entities (Sorbonne, Oxford, Ecole de Guerre)
  • Maintains graduate portions of the website (student/alumni profiles etc.)
  • Liaises with Cultural Programs for planning of Graduate student trips/cultural programs
 
Liaises with Graduate Admissions:
  • Coordinates with Graduate Program Directors to provide up-to-date, market relevant information on each program to Admissions and Communications staff through regular briefings
  • Responsible for coordinating with Graduate Program Directors to make admissions decisions on completed applications received from the Applications Team in the Admissions Office in a timely fashion
  • Communicates with all accepted graduate students via email, telephone calls and online information sessions to encourage offer holders to confirm their place at AUP according to targets of the University 
  • Answers all queries from accepted and confirmed graduate students until the point of arrival and Orientation
  • Facilitates online information sessions (via webinar or other platform) for incoming confirmed students to meet virtually existing students and/or Program Directors
  • Attends Orientation and participates in graduate student arrival, checking-in students and ensuring a smooth landing experience
  • Assists Graduate Program Directors to create and maintain annual activities calendar

 

Other appropriate duties as assigned by the supervisor

 

QUALIFICATIONS

  • Extensive knowledge and understanding of the American system of higher education
  • Minimum Bachelor's degree, Master’s degree preferred
  • Excellent verbal and written communication skills in both English and French
  • Some professional experience in a French work environment
  • Highly organized and able to maintain a solid background knowledge of academic policies, degree requirements, and legal issues
  • Detail-oriented, with the ability to work quickly and efficiently
  • Highly competent with computers (Microsoft Office, Microsoft 365, Internet, Databases)
  • Strong maths/statistics skills and expert use of Microsoft Excel
  • Ability to work well under pressure
  • Ability to deal effectively with people and within a team

 

Candidates should apply via e-mail to jobapplicants@aup.edu

Student Recruitment Counsellor – Category C1-1

SUPERVISOR

Vice President and Director of Enrolment Management

 

Position Overview

The post holder is responsible for the recruitment of students.  This will entail the development and implementation of marketing, communications and recruitment strategies that directly support the achievement of the University’s enrolment targets.  While much of the role is focused on activities away from the campus, the post holder will also have responsibility for recruitment and liaison functions on campus, including daily campus visits, enquiry telephone calls and emails, online information sessions and the yielding of students post offer of admission.

 

JOB DESCRIPTION

Main Duties and Responsibilities

The main duties and responsibilities of the role will include, but may not be limited to:

Lead on the recruitment of students to AUP

As part of the University’s sales team, the post holder will help drive the student recruitment function, generating appropriately qualified enquiries and applicants across all categories of students (freshman, transfer, visiting/COOP, summer and graduate) according to agreed targets.  The means to achieve these goals will be varied and include face-to-face and online marketing activities, the development of relationships in each specified country market, and excellent customer service.

 

Represent the University internationally and locally

The post holder will represent the University at a range of types of events, including school visits, education fairs and exhibitions, individual meetings at schools, colleges, universities and with other stakeholders.  In so representing AUP, the post holder will develop appropriate relationships with all relevant individuals and institutions that contribute to the successful recruitment of students.  Substantial international and national travel will be an essential component in this aspect of the role.

 

Manage all pre-application enquiries

With colleagues in similar roles, the post holder will be responsible for managing all pre-application enquiries to AUP via our CRM system, in addition to telephone and face-to-face contacts.  Such queries will be answered through ‘templated’ replies appropriate to the nature of the enquiry received.  Overall, the pre-application enquiry phase will rely on efficient and timely responses, and will be organised based on a rota basis, depending on workload and the time of year.

 

Develop an operational plan for each defined country/regional recruitment territory

The post holder will develop and implement appropriate operational plans that deliver students across all categories (freshman, transfer, visiting/COOP, summer and graduate) according to agreed targets.  For each country/territory, the post holder will formulate a plan that will include electronic and social media, print publications, advertising and the use of third-party agencies to deliver enquiries and applicants to AUP.  Each plan’s progress will be reviewed on a regular basis and adjusted according to progress made.  The post holder will have a lead responsibility for certain territories.

 

Manage all post-offer contacts and yield activities

As part of the Student Recruitment Team, the post holder will be responsible for managing the relationship between AUP and students holding an offer of admission until they are enrolled at the University.  The post holder will be responsible for a defined group of students and will work consistently to ensure that these students confirm and enrol at AUP.  Activities in this area will be measured directly by conversion, confirmation and other data.  

 

Development of market intelligence and market awareness

The post holder will make him/herself aware of developments and trends in all country markets for which they are responsible.  This will include developing a list of resources that are referred to on a regular basis (i.e. ICEF newsletter, The PIE Education News, CampusFrance etc.), attendance at relevant meetings and conferences, regular update meetings in the Admissions Office, contact with academic colleagues at AUP, and the maintenance of a network of contacts (i.e. School Counsellors, alumni, Student Recruitment Officers at other universities, agents, and current students). 

 

Create an effective network across the AUP campus

The post holder will develop a network across the AUP campus to better support the recruitment of students.  This will include administrative and academic members of the community, and the various student organisations active on campus.  

 

Contribute to the development of a Team ethic

The post holder, along with colleagues, will be responsible for the development of a Team working ethic.  While there are clearly defined responsibilities linked to this post, as part of the Student Recruitment Team, the post holder will be required to develop a working knowledge of all areas of activity for which the Team is responsible.  This will include understanding each person’s individual roles and tasks, and the ability to support each other when time pressure, scheduling or other factors intervene.  

 

Supporting the overall mission of the Admissions Office

The post holder will continue to be responsible for activities related to all aspects of student recruitment and admissions if asked to support these activities by the Vice President and Director of Enrolment Management as they see fit, complementary to the role described here.  This support will be dependent on such factors as the time of year, workload of other Teams, absences and vacations, and changes in the external environment.

 

 

PERSON SPECIFICATION

 

Attributes Essential Desirable

Education and Qualifications

Undergraduate degree

Higher degree or professionally-relevant qualification

 

Ability to speak English and French

Experience

Working within a higher education context

 

Working in international marketing and student recruitment

 

Track record of recruiting international students

 

Managing multiple deadlines

Awareness of the student lifecycle

 

Ability to manage and execute multi-channel marketing campaigns

 

Understanding of broad marketing and communications issues

Job-related skills

Entrepreneurial and innovative with a delivery focus

 

Willingness to travel overseas and work outside normal/unsocial hours

 

Ability to understand a wide range of academic content and subject material

 

Ability to work under pressure

 

Good administrative and organisational skills

Commercially focused, capable of delivering results in a cost-effective manner

 

An understanding of how to apply technology in an appropriate way to meet business requirements

 

The ability to conduct market research and assess market intelligence and draw the appropriate conclusions

Interpersonal skills

Good communicator – orally and in writing with excellent presentation skills

 

Skilled negotiator and networker

 

Strong customer focus, committed to ensuring delivery of excellent service standards

 An understanding of cultural differences and an ability to work in appropriate ways across a diverse range of cultural environments

 

Flexible approach to work

Other requirements

High degree of commitment and self-motivation

 

 

Candidates should apply to jobapplicants@aup.edu

Summer School and Financial Aid Coordinator – C1-1

SUPERVISOR

Vice President and Director of Enrolment Management (Summer)

Director of Financial Aid (Financial Aid)

 

Position Overview

 

The post holder is responsible for the smooth operation of the AUP Summer School on campus and coordinating some aspects of AUP’s Financial Aid portfolio.  The Summer School and Financial Aid Coordinator will specifically coordinate and manage all operational aspects related to the University's Summer School, working across administrative and academic units.  Collaboration with offices across campus, including Academic Affairs, Housing, Student Accounting Services and other related units under the Provost will be necessary.

 

Main Duties and Responsibilities

The main duties and responsibilities of the role will include, but may not be limited to:

Coordinate all administrative functions supporting Summer Programmes at AUP

Under the supervision of the Vice President of Enrolment Management, the post holder will implement an operational plan that serves to coordinate all AUP departments on issues relative to Summer Programs. Tasks will include:

  • Coordinating and driving long-term planning and innovations specific to Summer offerings with Academic Affairs and the other committees and departments involved with the Summer School (i.e. Academic Affairs, Housing, Student Account Services, ITS, etc.) resulting in an annual calendar of events;

  • Coordinating course planning a year ahead, liaising with Academic Affairs, resulting in a published portfolio by October every year;
  • Coordinating annual Summer School website updates, in association with Communications and Academic Affairs colleagues;
  • Liaising with various administrative units for scheduling and course/tuition set-up (Housing, Admissions, Student Account Services, Cultural Programs, ITS, etc.);
  • In association with other staff, reviewing and revising current procedures to improve service and efficiency in the application, registration (both course and housing), billing and matriculation requirements for Summer students;
  • Representing the interests of the AUP Summer School at the Orientation Task Force and other related meetings.

 

Prospective Summer School student contact

Through a combination of personal contact (face-to-face meetings, webinars and telephone calls) and written communication, the post holder will respond to Summer School enquiries, leading to the application process.  For those students coming through third parties (COOP universities, agents or other organisations), the post holder will act as contact point. 

 

Coordination of information and liaison between AUP stakeholders

The post holder will institute and manage appropriate reports and data management tools, with the assistance of the Registrar’s Office and Institutional Research as necessary, to evaluate and measure the effectiveness and value of the AUP Summer School.  Weekly reports will be generated at critical periods of the year to inform stakeholders of progress to agreed goals. 

 

Summer School Orientation and Special Events

Working closely with colleagues in Academic and Student Affairs, the post holder develops the Summer School Orientation Program and is the contact point for this event.  This role includes being ‘front of house’ at Summer Orientation (two events), coordinating supporting Admissions staff as necessary and preparing all appropriate documentation and logistics.  The role will also provide support for French Immersion, Summer Institutes, and other related Summer-specific events.

 

Assisting enrolled Summer students

Where needed, the post holder will provide support to individual students.  Additionally, they will mediate, where necessary, between administrative departments according to the needs of individual students to help streamline the admitted student experience.

 

Financial Aid

The post holder will be primarily engaged in the set-up of loans and the communication of loan decisions to students and their parents, and the resulting telephone calls and correspondence throughout the academic year.   As part of the Financial Aid Team, the post holder will additionally meet with continuing AUP students on campus, where there are questions related to their loan funding.

 

PERSON SPECIFICATION

Attributes Essential Desirable

Education and Qualifications

Undergraduate degree

 

Ability to speak English and French

Higher degree or professionally-relevant qualification

 

Experience

Working within a higher education context

 

Working in international marketing and student recruitment

 

Managing multiple deadlines

 

Experience of working with financial documents

Project management in higher education

 

Awareness of the student lifecycle

 

 

Job-related skills

Ability to understand a wide range of academic content and subject material

 

Must be able to work under pressure and on own initiative

 

Good administrative and organisational skills

 

Experience of preparing reports and proposals

 

Expert user of the Microsoft Office suite

An understanding of how to apply technology in an appropriate way to meet business requirements

 

The ability to conduct market research and assess market intelligence and draw the appropriate conclusions

Interpersonal skills

Ability to influence and motivate others

 

Good communicator – orally and in writing

 

Flexible approach to work

 

Strong customer focus, committed to ensuring delivery of excellent service standards

 

 

Interested candidates should apply via e-mail to jobapplicants@aup.edu

Communications Coordinator—Outreach and Advancement liaison T3

DEPARTMENT

Office of University Communications

 

SUPERVISOR

Manager of University Communications

 

Position overview

Responsible for communications coordination for the development, execution and project management using all media (print, online, video, photography) related to The American University of Paris’s Outreach and Advancement activities. Areas of focus include content creation, design and development of promotional materials and event invitations,  the alumni and fundraising pages and forms on the AUP website, and the Alumni portal; production, content development and editing support for the AUP magazine, the alumni newsletter, stewardship reports and video projects; ensuring consistent messaging for campaigns.

The Communications Coordinator aligns Outreach and Advancement content strategy with the overall communications strategy and ensures consistent messaging for internal and external constituencies. This position will also anticipate new opportunities and development of new digital communication methods and platforms, as they arise.


Specific responsibilities include:
  • Coordinate development and execution of Outreach and Advancement communications for alumni, parents, and donors, in collaboration with the relevant Outreach and Advancement team members and the Writer, Online Communications Manager and Multimedia Producer.
  • Support the design, writing and production of print publications, including the development  of content for campaigns, events, campaign updates, and donor reports in close collaboration with the Communications team writer.
  • Support the update, maintenance, and creation of Outreach and Advancement content on the AUP website, social media groups and the Alumni Portal.
  • Update all Outreach and Advancement material when changes arise, ensuring consistency of messaging and a common use of the AUP brand across all formats and channels.
  • Interview alumni and write alumni profiles for the website and other channels as appropriate.
  • Produce the AUP alumni newsletter, fundraising appeals, campaign updates and donor reports, leveraging the resources of the Communications team,
  • Support the content strategy and production of alumni and donor videos
  • Support the production of the AUP magazine as a member of the editorial team, potentially assisting in the coordination of all aspects of magazine production: contact with featured alumni, requests for photography and coordination with the Communications team writer.
  • Liaise between members of the Communications and Outreach and Advancement teams in order to coordinate Outreach and Advancement Office communication processes and events with University-wide brand strategy.
  • Partner with Outreach and Advancement to establish data tracking and other methods in order to determine the effectiveness of communications campaigns such as newsletters and fundraising appeals.
  • Explore the use of data as a key tool for Outreach and Advancement communications and as it pertains to list creation, email mailouts through Mailchimp and segmentation of audiences for targeted communications campaigns. 
  • Supervise Community Service Grant recipients where necessary.
  • Take on additional communications tasks when necessary as assigned by the Manager of University Communications.

 

REQUIREMENTS

  • Bachelor's degree, preferably in design, communications or English literature.
  • Previous work experience in creating, writing and producing online and print communications; experience in outreach and advancement for a university or non-profit is a plus. 
  • Working knowledge of and proficiency with Adobe Creative suite, especially InDesign and Photoshop.
  • Possess excellent English-language writing and editing skills, attention to detail, and the ability to create editorial content that is optimized for digital communication. 
  • Understand the social media universe including Wordpress, Typepad, Facebook, Instagram, Twitter, Pinterest, YouTube, blogs, etc.
  • Experience creating, sourcing and managing content development, writing, editing, print production, and web publishing.
  • Demonstrate a passion for and knowledge of the importance of data and how it can be used effectively to segment audiences and target messages. 
  • Excellent verbal and written communication skills.
  • Demonstrated team and collaboration skills and an ability to work with multiple people on assigned projects.
  • Demonstrated multi-tasking ability and high initiative
  • Must understand the power of digital communications as well as be able to master a variety of online platforms easily.
  • Previous work in media relations and fluency in French are a plus.

 

Interested candidates should apply via e-mail to jobapplicants@aup.edu

Instructional Designer – Category C1

DEPARTMENT 

Academic Affairs

 

SUPERVISOR

The Provost

 

POSITION OVERVIEW

The American University of Paris is seeking an instructional designer to support faculty with the integration of technology into the curriculum and to facilitate the adoption of digital technologies and innovative teaching strategies that will enhance the student learning experience. He/she will guide faculty with the development and implementation of active-learning exercises, projects and tools for mobile, online, face-to-face and hybrid learning environments. This position will be central to the services of the Academic Resource Center (ARC) and the Teaching and Learning Center (TLC) in the new Learning Commons. 

 

RESPONSIBILITIES

  • Research, recommend, create and implement appropriate educational technologies and tools, while assisting faculty with course development, assessment and evaluation.
  • Consult with faculty to ensure that course content, active-learning exercises and assessments are aligned to curricular goals, student outcomes and learning objectives.
  • Maintain current knowledge of research pertaining to higher education, emerging technologies, digital pedagogy, mobile applications, universal design and learning theory.
  • Collaborate with the Academic Resource Center (ARC) and the Teaching and Learning Center (TLC) to support faculty in the use of academic technologies and active-learning exercises.
  • Support the e-Learning process, working closely with ARC, the Learning Management System administrator, faculty and students on platforms, rubrics, tests, and other digital content

 

Instructional Design
  • Provide expertise in the planning and development of instructional technology and teaching tools, integrated into the curriculum, and aligned with course objectives
  • Assist faculty in designing or redesigning course materials for student-centered learning
  • Suggest and create appropriate instructional technology tools (e.g., integrated applications, interactive maps, assessment tools, storyboards, digital badges, etc.) to aid faculty in accomplishing their student learning goals
  • Help develop hybrid, face-to-face and online course materials using a range of hardware and software tools to increase student engagement and support active learning
  • Assist with the summative evaluation of all projects to ensure that instruction is designed to produce effective learning and student success

 

Collaboration and Teamwork
  • Support the TLC and ARC: consult with the TLC Director and faculty fellows to explore instructional technology solutions, in particular for projects in the Digital Humanities;support the online course development process, working closely with the ARC and TLC Directors and faculty to develop, implement and assess content; provide project direction for digital projects, mobile technologies, and lecture capture; assist with faculty workshops and pedagogical events proposed by the TLC
  • Produce streamed content for the ARC, Writing Lab and TLC Web pages (in collaboration with the Directors, the Communications Office and the Campus Learning Commons Web Committee)
  • University Library: submit metadata on digital projects and learning objects to the Cataloging Librarian for inclusion in the Library catalogue/university repository
  • ITS: liaise with IT/Multimedia staff regarding the acquisition and maintenance of any hardware and software necessary for the use of instructional technology in the curriculum
  • Consult with the IT director on all subjects relating to new tools and technology and work with the IT director before proposing the use of such tools
  • Attend and participate in AMICAL, Educause, or other higher-education conferences
  • Collaborate with assessment initiatives of ARC and TLC to assess pedagogies, methodologies, and strategies for successfully integrating technology into the teaching and learning process

 

QUALIFICATIONS

  • Master’s degree in Education, Instructional Design, Educational Technology or a closely related field
  • At least five years’ experience working in a higher education environment
  • Knowledge of current educational technology practices, emerging trends and technologies that support teaching and learning
  • Clear understanding of curricular development, learning theories, and academic assessment; active participation in EdTech community
  • Native speaker competency in English, and strong French skills (bilingual English/French appreciated)
  • Demonstrated experience with learning management systems (e.g., Blackboard, Moodle, Sakai), data visualization and analytics, and learning technologies
  • Working knowledge of Adobe Creative Suite, common desktop applications, and presentation software
  • Strong project management, presentation, and interpersonal skills
  • Excellent written and oral communication skills
  • Interest in working in a dynamic and flourishing educational environment

 

PREFERRED

  • Experience with mobile and interactive applications for teaching and learning
  • Knowledge of Drupal, Web-based APIs, Java/JavaScript, XML, HTML, CSS
  • Experience developing multi-media content and Web presentations
  • Extensive knowledge of teaching methods and/or teaching experience at the higher education level

 

THE INSTITUTION

Founded in 1962, The American University of Paris (AUP) is a small, undergraduate and Master’s degree-granting institution with a Liberal Arts core, dedicated to the advancement of the Arts & Sciences in an international and multicultural environment. AUP brings together the values of the American higher education system with its location in Paris and Europe. Located at the crossroads of American and European institutions of higher education and research, AUP facilitates its faculty’s development of an international and stimulating professional network. AUP is accredited in the United States of America by the Commission on Higher Education of the Middle States Association of Colleges and Schools. AUP has cooperative agreements with a number of US and European-based universities.

 

APPLICATIONS

Candidates should apply online at http://apply.interfolio.com/57486 and include:

  • Cover letter
  • CV
  • Submission of an ePortfolio or Web-based samples of work
  • Names and contact information for 3 referees

 

Applications should be received by January 13 (extended date) for full consideration.

Advancement Relations Manager/Regular Giving – C1

DEPARTMENT

Office of University Outreach and Advancement

 

SUPERVISOR

Director of University Outreach and Advancemen

 

Reporting to the Director of University Outreach & Advancement, the Advancement Relations Manager is responsible for cultivating relationships with gift prospects determined to have the ability and inclination to support the University. This position is charged with developing and implementing strategies for securing financial support by supervising AUP’s Regular Giving Program and managing a portfolio of mid-level to major gift prospects, identifying, qualifying, cultivating, soliciting, and stewarding prospects among alumni, parents and friends.

The Advancement Relations Manager/Regular Giving Manager will work as a member of the University Outreach & Advancement team, and coordinate his/her activities with others within the unit and with those in other units of the University as needed.

The Advancement Relations Manager will be the first point of contact for regular giving and for all prospects and prospects and donors in his/her portfolio  and as such contributes to the implementation of a strategic vision to maintain lifelong and mutually-enriching relationships with The American University of Paris’s 16,000+ alumni and other constituents – both internal and external – in the US and worldwide.

 

MAJOR RESPONSIBILITIES
  • Manages the Regular Giving programme (Annual Fund)
  • Manages and stewards a developing portfolio of prospects and donors, with a special interest for regular gifts
  • Liaises with AUP’s leadership and faculty and is well informed to identify opportunities to match donor affinity with the institution’s priorities
  • Develops and maintains personal and timely strategies to steward gifts
  • Supports major gift prospect research and development
  • Provides timely research and briefings in relation to his/her own portfolio and that of the President and Director of Outreach & Advancement.
  • Liaises with the Database Coordinator to ensure accurate and timely input, updates, exports, mailings and reports in support of regular giving activities.

 

RESPONSIBILITIES

Annual Giving
  • Executing the new Annual Fund strategy to increase regular (low and mid-level) and class giving income and increase engagement through direct mail, e-mail, telephone and online campaigns
  • In partnership with Student Affairs and Communications, promote the impact of regular giving through the Annual Fund and designated funds for student scholarships and grants to increase awareness of philanthropy on the student experience
  • Increase the annual income targets to develop the annual fund into an integral part of our fundraising strategies
  • Ensure donor retention will be established at exemplary levels and is underpinned by excellent acknowledgement and stewardship
  • Assist with the on-going support of donors, including donor visits and events, and act as a point of contact for donor queries by phone, during events or individual meetings 
  • Identify medium and major gift prospects from the regular giving pool and work with the fundraising team to put in place further cultivation strategies
  • Act as a first point of contact for internal and external queries regarding any aspect of our Annual Fund Programme, resolving queries independently and providing advice where required.
  • Manage the various alumni and donor engagement pages on the AUP website, providing content updates relevant to the current appeal messaging
  • Create and implement follow-up and reporting strategies for each Annual Fund campaign, through various mediums, to provide donors with feedback, giving statistics, and recognition
  • Manage LYBUNT and SYBUNT reporting and create personalized appeals
  • Liaise with the Executive Assistant regarding the processing of donations and ensuring they are allocated in line with donor wishes and following our procedures

 

Major Gifts
  • Work independently and be self-motivated in initiating contacts with a pool of potential donors, as assigned by the Director of University Outreach & Advancement.
  • Manage and develop a prospect portfolio of approximately 70 individuals and conduct approximately 5-10 face-to-face visits per month to prospects/donors in assigned national and international territories, traveling as needed to meet prospect/donors. Develop and implement strategies to move prospects toward solicitation; complete assigned solicitations on the agreed upon timeline.
  • Assume and achieve annual fundraising and activity goals as set by the Director of University Outreach & Advancement.
  • Schedule visits, draft briefings, contact reports and other correspondence for and with prospects, also supporting the President, senior leadership and volunteer leadership (such as Board members, Campaign Committee, alumni solicitors) as needed.
  • In consultation with the Director of University Outreach & Advancement, make numerous decisions on cultivation time committed versus expected gift response, determine who needs to be involved in the relationship with the prospective donor and decide the most effective and productive use of travel time.
  • Work in a collegial manner with the Advancement team, key administrators, and volunteers in creating and implementing strategies for cultivation, solicitation, and closure.
  • Serve as organizer to assigned events or committees and liaises with all involved constituencies to maximize prospect/donor engagement. These include on and off campus events and donor-hosted events, among others. This may include personally planning and managing several events per year.
  • Contribute to the smooth operation of the Outreach and Advancement unit by participating in prospect review sessions, consistently documenting activity in Raiser’s Edge and building positive working relationships with colleagues in Communications, the President and Provost's Office, Finance, and Alumni Affairs.
  • Remain current in required and voluntary training related to database (Raiser’s Edge) use in prospect management and to best practices in fundraising.
General administrative tasks
  • Perform other appropriate duties as assigned by the Director of Outreach and Advancement

 

Candidates should apply by e-mail to jobapplicants@aup.edu

Faculty positions