Employment Opportunities

Job Openings at AUP

For all questions regarding employment opportunities at The American University of Paris, please jobapplicantsataup.edu (contact the office of human resources). Please note that except where otherwise stated, French working papers or EU nationality are required in order for applications to be considered.

Administrative positions

Data Administrator – Cadre 1-1

DEPARTMENT: Office of University Outreach and Advancement

SUPERVISOR: Director of University Outreach and Advancement

 

RESPONSIBILITIES:

Role Summary:

Serve as point person for the Outreach and Advancement Office’s data and income processes, using the Raisers Edge (The Outreach and Advancement Office’s CRM system) and coordinating anticipated CRM transition to Slate during the 21-22 academic year.  Responsible for maintenance and oversight of constituent data including data administration and Gift Administration Processes.  In addition, will work with colleagues in the Communications Department to monitor data-based outreach strategies.  The role entails a significant degree of autonomous working and proactive problem-solving ability, as well as coordinating the work of other team members to ensure consistent data entry and quality.

 

Data Administration (70% of role)

  • Responsible for overseeing and carrying out regular data administration tasks
  • Monitor, implement and update business processes to improve the Department’s use of data.  This will include ensuring the quality and accuracy of data and supporting the deployment and maintenance of the AUP Global platform
  • Fulfil basic requests for data and reporting, escalating more complex requests as appropriate
  • Manage data tasks across multiple platforms deployed by the University
  • Ensure the seamless transition of constituent records over the lifetime of students, alumni and parents (includes integrating multiple data systems for regular updates)
  • Manage data related to constituent engagement, e.g. event tracking and reporting.
  • Create and maintain data quality reporting and monitor regularly, addressing any issues identified
  • Update contact information, profile data and donor records to maintain the accuracy of information within The Raiser’s Edge.  Work with colleagues to ensure data consistency.
  • Identify new opportunities to engage alumni through our CRM and monitor relationships through the CRM system
  • Create and maintain documentation of data entry and quality procedures for the department.
  • Collaborate with the Institutional Research Office on various data projects, and ensuring that all actions are AUP data policy and GDPR compliant
  • Coordinate and assist with CRM transition from Raisers Edge to Slate, anticipated during the 21-22 academic year

 

Gift Administration (20%)

 

Responsible for oversight of gift acknowledgment and receipting for all donations 

  • Ensure that all gifts are recorded and acknowledged in a timely manner.
  • Maintain appropriate and accurate record of batches, paper files, and other records related to financial contributions.
  • Perform gift entry/recording in the department CRM system for unrestricted (including Trustee gifts), programmatic, capital, campaign gifts and small grants.
  • Preparation of Gift and Pledge Agreements as necessary, for Fundraisers to send out to their constituents
  • Liaise with the Finance Department and AUP Foundation to ensure accuracy of gift/donation records and deposits.
  • Track and file recurring gift and multi-year pledge documentation 
  • Ensure adherence to established systems/controls established by auditor standards.
  • Work with Vice President for Presidential Initiatives for the preparation of Annual Giving Report, Board presentations and other publications as needed.
  • Monthly and Quarterly reconciliation of accounts with Finance
  • Maintain ongoing list of all donations

 

Other Duties as Assigned (10%)

 

As a member of a small team, the Data Administrator will regularly be called upon to assist with other departmental tasks and programs.  For example, when the University hosts on- or off-campus gatherings for alumni, parents and friends, all members of the Outreach and Advancement team are deployed.  

 

SKILLS

  • Licence/Bachelor’s preferred but not essential, minimum Bac + 2 or technical diploma. 
  • Demonstrated successful experience working with The Raiser’s Edge or similar CRM system.  Experience in data systems transitions a plus.
  • Familiarity (data types, queries/views, joins) with relational database management systems (MS Access, SQL Server, PostgreSQL, MySQL, etc.) highly desirable.
  • Excellent oral and written communications skills 
  • Good organizational skills
  • Detail-oriented and meticulous 
  • Native or near-native English, fluency in French a plus
  • Advanced understanding of the Microsoft Office suite of applications.  Particularly Word (mail merges, working with templates, labels) and Excel (use of functions, lookups, PivotTables).
  • Knowledge of and interest in fundraising and alumni relations in a non-profit setting helpful
  • Professionally mature, motivated to learn, cheerful and flexible in response to shifting priorities;
  • Ability to work under pressure, understand and follow policies and procedures; 
  • Proven ability to work independently as well as collaboratively on a team; 
  • Hospitable and discreet, position requires client friendly attitude and the ability to handle sensitive/confidential information with discretion;

 

Candidates should contact the undersigned at msaveanataup.edu

Manager of Student Accounting Services – Cadre 1-1

Department: Student Accounting Services

Supervisor: Associate Dean for Academic Administration

 

Mission

Responsible for the management of Student Accounting Services, ensuring the integrity of student billing information, which includes the billing of students, cash collection and processing all payments to the university. Tasks are described below.

 

Duties

  • Tuition and fees: applies tuition increases, enters tuition and fees in the Student Information System, publishes them on the website and circulates them to all relevant departments.  Assessment and reporting activities as needed as part of this process.
  • Communicates SAS policies: manage the SAS pages on the website and in the Academic Catalog and Handbook.
  • Liaises with university departments that are involved with student billing issues: these include Admissions, Financial Aid, the Finance Department, the Health Department, the Housing Office, Cultural Programs as well as other departments with regard to Student Accounting Services issues.
  • Registration: coordinates with the Registrar in order to keep the Registrar’s/SAS mission within the greater mission of Academic Affairs and AUP in general.
  • Authorization and census: works with all departments in order to authorize registration making it official by the third week of classes and in time for the census date.  Works with the Institutional Research Department and the Registrar to determine census dates for each semester.
  • Ensure all billing communications to students and Financially Responsible Persons: oversee mass mailings and email merges. 
  • Works to optimize collections and keep outstanding debts to a minimum.  Associated assessment and communication.   Regular communication expected to the Executive Vice President for Finance and Administration
  • Cash collection analysis (V3): prepares the report regularly to determine which payments are outstanding.
  • Provides back-up support to the SAS Coordinator, assisting with processing of payments and data entry during peak periods as needed.
  • VA Certifying Official: certifies VA students with the VA and monitors payments.
  • Works with the Office of Financial Aid to ensure coordination of the billing process (a special focus required for students on federal loans and with financial aid) to ensure proper and timely invoicing of all students.
  • Collaborates with the Director of Financial Aid in order to understand the mechanics of student financial aid administration and, in time, act as an institutional resource in this area.  Liaises between financial aid, SAS and finance to help facilitate sharing of information and setting of exchange rates as we prepare to process loans.
  • Liaises with the Director of Admissions to maintain all partner institution study abroad agreements and track incoming/outgoing study abroad students from these partner institutions.  Invoices the institutions and monitors payments.
  • Responds to queries from students and Financially Responsible Persons: provides assistance and advice where necessary and appropriate.
  • Business Process Review (BPRs): prepares and updates SAS policies as needed.
  • Supervisory responsibilities: supervises SAS staff, trains new employees, coordinates work amongst staff.
  • Represents SAS at meetings including orientation and senior staff. 
  • Is available to mentor student leaders and club leaders regarding financial and accounting issues they are required to manage
  • Other appropriate duties as assigned by supervisor.

Qualifications

  • Extensive knowledge and understanding of the American system of higher education
  • Bachelor’s degree or equivalent
  • Experience and expertise with accounting and cash management
  • Experience and skills in supervising staff
  • Excellent verbal and written communication skills
  • Highly organized
  • Highly competent with computers (Microsoft Office, internet, databases)
  • Ability to work under pressure
  • Ability to deal effectively with people and within a team
  • Bilingual English/French

 

Candidates should apply to msaveanataup.edu.

 

Faculty positions

Assistant/Associate Professor of French Language and Francophone Studies

The American University of Paris invites applications for a full-time position in the Department of French Studies and Modern Languages at the rank of Assistant/Associate Professor, beginning 1 August 2021.

 

The successful applicant, with experience in teaching French and Francophone Studies will be responsible for supporting our core French language curriculum and supporting the department’s minor and future major. The successful candidate must demonstrate excellence both in research and in teaching at the University level and must have solid experience teaching French as a second language. Our ideal candidate profile is open.  We are seeking applicants with research areas that may include, but are not limited to, Francophone culture and history.  Candidates from relevant fields within the humanities and social sciences are encouraged to apply.  The successful applicant will be responsible for teaching courses at the undergraduate level.

 

Qualifications: A Ph.D. in French, Francophone Studies or a related discipline at the time of appointment, 1 August 2021. Proven capacity for excellent, engaged teaching committed to student learning within a liberal arts context. Solid academic training in teaching French as a second language.

Strong record in curriculum development. Familiarity with liberal arts education, learning objectives, skill development (critical thinking, information literacy, writing in the disciplines, etc.) and assessment is highly desirable. Strong research and publication potential in Francophone Studies or a closely related field. Capacity to work in a multi-cultural environment a strong plus.

 

We invite and encourage women and members of underrepresented populations to apply. The University is an equal opportunity employer for whom diversity is an essential source of vitality and strength.

 

European Union citizenship or the legal right to work in France is required at the time of application.  

 

The Institution:  Founded in 1962, The American University of Paris (AUP) is a small, undergraduate and Masters degree-granting institution with a Liberal Arts core, dedicated to the advancement of the Arts & Sciences in an international and multicultural environment. AUP brings together the values of the American higher education system with its location in Paris and Europe. Located at the crossroads of American and European institutions of higher education and research, AUP facilitates its faculty’s development of an international and stimulating professional network. The Commission on Higher Education of the Middle States Association of Colleges and Schools accredits AUP in the United States of America. AUP has cooperative agreements USA and European-based universities.

 

The Department:  Dedicated to the study of the French language and Culture, the department currently supports a large portion of the undergraduate Core Curriculum, houses a minor in French and is working to grow and launch a major in French and Francophone Studies.   The department also supports other majors and minors through its offerings.  The department has 6 full-time faculty, 5 part-time faculty teaching French language and culture, Arabic and Italian. https://www.aup.edu/academics/departments/french-studies-modern-languages 

 

Responsibilities:

  • The teaching load is six courses per academic year.
  • Teaching responsibilities will primarily be focused in the department’s core French curriculum as well as development of new courses in Francophone studies.
  • Professional mentorship is an important component of our work with students.
  • Commitment to scholarship, excellence in teaching, integrative learning
  • Service to the department (contributing to curricular development and innovation, collegial behavior, advising students)
  • Willingness to provide service to the university (participation in committee work, assessment, interdisciplinary collaboration)
  • Participating in faculty governance, including attending full faculty, department, and committee meetings
  • Working in a professional and collegial manner with the university community
  • Maintaining compliance with policies and procedures in the Faculty Manual

 

Faculty at AUP must have a commitment to liberal arts education in a highly international environment and pursue international research and scholarship. We seek engaged scholars and have high expectations of teaching and scholarly research.

 

Applications: Please submit your application to http://apply.interfolio.com/86166 including:

  • cover letter
  • curriculum vitae
  • statement of pedagogical philosophy with evidence of teaching effectiveness
  • statement of research interests
  • a writing sample of recent scholarship
  • three confidential letters of reference

 

Applications should be received by 10 May 2021, for full consideration. The search will continue until the position is filled. We have a preference for an August 2021 start but will consider applicants with later availability.