Employment Opportunities

DEPARTMENT        

Housing / Residential Life

SUPERVISOR           

Rose Weeber, Interim Manager of Residential Life

ABOUT THE POSITION

The position is to provide extra support for the Residential Life staff during Jennifer Larsen’s maternity leave.

MAIN FUNCTIONS

• Monitor maintenance issues raised by students to our housing provider, ensuring that issues are dealt with in a timely manner.
• Meet with and counsel students who present roommate issues, referring more serious conflicts to the Manager of Residential Life.
• Coordinate student noise complaint meetings with housing provider.
• Complete and organize Action Forms for each student issue presented to the Residential Life Office.
• Regularly visit apartments following student concerns in order to check on maintenance issues as well as to lead roommate mediation meetings in the students’ living space.
• Assign and supervise completion of new student apartment visits, which are done by our team of Student Advisors. Review apartment visit reports, notifying supervisor of any potential problems.
• Assist manager with the organization of the homestay program as needed.
• Assist manager with the roommate placements as needed, including coordination of the roommate placement survey for the spring semester 2019.
• Ensure processing of new student housing applications, including registration with the housing provider and deposit payments, homestay requests, and housing exemption requests.
• Support Housing Office staff with regular maintenance of housing database, updating apartment offers and uploading photos submitted by landlords.
• Assist first-year students with applications for the “Allocation Logement”, organize workshops to be executed together with Graduate and Returning Students Housing Assistant
• Other appropriate tasks as assigned by the supervisor.

QUALIFICATIONS

• BTS or equivalent
• Bilingual English/French
• Previous experience as a resident advisor in a student dormitory, or as a peer counselor preferred
• Computer literate: previous experience using Microsoft Office required, basic knowledge of Drupal a plus
• High-energy person with a positive outlook
• Cultural sensitivity; experience studying/working in highly diverse environments

Candidates should apply by e-mail to jobapplicants@aup.edu

CONTRACT TYPE

This is a temporary contract from July 2018 through January 2019, to provide coverage successively during the vacation period and then during a maternity leave.

DEPARTMENT

Academic Affairs

SUPERVISOR

Associate Dean for Academic Administration

DUTIES

• Supports the Associate Dean for Academic Administration as necessary, assists with calendar management, scheduling, correspondence, etc.
• Assists with both departmental and interdepartmental communications, including workflow and project planning follow-up assistance
• Assists with the managing of Academic Planning, which involves:
  • Managing data entry and integrity in the SIS on advanced (3-year) course planning
  • Assists with reporting and required analyses
  • Assists with forecasting course and budget needs
  • Assists with forecasting space and technology needs
  • Coordinates with department chairs
  • Manages the course semester scheduling process, liaising with Chairs and the Registrar’s Office on all issues
  • Assists with scheduling conflict management across departments and programs
• Centralizes and coordinates review and updating of a variety of documents, publications (including academic website content) in coordination with the Provost and Associate Dean and in close collaboration with the office of university communications. 
• Centralizes information relevant to faculty contracts and relevant communication with all constituencies
• Assistance with managing faculty loads, liaising with faculty, chairs, HR, system updating, payroll cost-centering, etc.
• Required to be readily available to provide general graduate program support with the following tasks:
  • Help with Orientation preparation and Orientation
  • Back-up assistance during Drop/Add period
  • Back-up assistance in regard to Graduation applications
  • Help with Graduation preparation and Graduation
• Manages special projects for the Associate Dean and Provost
• Provides administrative support within Academic Administration
• Occasional evening work for events (advanced notice would be given)
• Assists with the organization of new student orientation
• Assistance with university event planning if necessary
• Assists with the organization of the graduation ceremony in conjunction with the registrar
• Other appropriate duties as assigned by the supervisor

QUALIFICATIONS

• Knowledge and understanding of the American system of higher education
• Bachelor's degree or equivalent
• Excellent verbal and written communication skills in both English and French
• Some professional experience in a French work environment preferred
• Highly organized and able to maintain a solid background knowledge of academic policies, degree requirements, and legal issues
• Detail-oriented, with the ability to work quickly and efficiently
• Highly competent with computers (Microsoft Office, Microsoft 365, Internet, Databases)
• Strong maths/statistics skills and expert use of Microsoft Excel
• Ability to work well under pressure
• Ability to deal effectively with people and within a team

Interested candidates should apply via e-mail to jobapplicants@aup.edu

DEPARTMENT

Office of University Communications

SUPERVISOR

Manager of University Communications

Position overview

Responsible for communications coordination for the development, execution and project management using all media (print, online, video, photography) related to The American University of Paris’s Outreach and Advancement activities. Areas of focus include content creation, design and development of promotional materials and event invitations,  the alumni and fundraising pages and forms on the AUP website, and the Alumni portal; production, content development and editing support for the AUP magazine, the alumni newsletter, stewardship reports and video projects; ensuring consistent messaging for campaigns.

The Communications Coordinator aligns Outreach and Advancement content strategy with the overall communications strategy and ensures consistent messaging for internal and external constituencies. This position will also anticipate new opportunities and development of new digital communication methods and platforms, as they arise.

Specific responsibilities include

• Coordinate development and execution of Outreach and Advancement communications for alumni, parents, and donors, in collaboration with the relevant Outreach and Advancement team members and the Writer, Online Communications Manager and Multimedia Producer.
• Support the design, writing and production of print publications, including the development  of content for campaigns, events, campaign updates, and donor reports in close collaboration with the Communications team writer.
• Support the update, maintenance, and creation of Outreach and Advancement content on the AUP website, social media groups and the Alumni Portal.
• Update all Outreach and Advancement material when changes arise, ensuring consistency of messaging and a common use of the AUP brand across all formats and channels.
• Interview alumni and write alumni profiles for the website and other channels as appropriate.
• Produce the AUP alumni newsletter, fundraising appeals, campaign updates and donor reports, leveraging the resources of the Communications team,
• Support the content strategy and production of alumni and donor videos
• Support the production of the AUP magazine as a member of the editorial team, potentially assisting in the coordination of all aspects of magazine production: contact with featured alumni, requests for photography and coordination with the Communications team writer.
• Liaise between members of the Communications and Outreach and Advancement teams in order to coordinate Outreach and Advancement Office communication processes and events with University-wide brand strategy.
• Partner with Outreach and Advancement to establish data tracking and other methods in order to determine the effectiveness of communications campaigns such as newsletters and fundraising appeals.
• Explore the use of data as a key tool for Outreach and Advancement communications and as it pertains to list creation, email mailouts through Mailchimp and segmentation of audiences for targeted communications campaigns. 
• Supervise Community Service Grant recipients where necessary.
• Take on additional communications tasks when necessary as assigned by the Manager of University Communications.

REQUIREMENTS

• Bachelor's degree, preferably in design, communications or English literature.
• Previous work experience in creating, writing and producing online and print communications; experience in outreach and advancement for a university or non-profit is a plus. 
• Working knowledge of and proficiency with Adobe Creative suite, especially InDesign and Photoshop.
• Possess excellent English-language writing and editing skills, attention to detail, and the ability to create editorial content that is optimized for digital communication. 
• Understand the social media universe including Wordpress, Typepad, Facebook, Instagram, Twitter, Pinterest, YouTube, blogs, etc.
• Experience creating, sourcing and managing content development, writing, editing, print production, and web publishing.
• Demonstrate a passion for and knowledge of the importance of data and how it can be used effectively to segment audiences and target messages. 
• Excellent verbal and written communication skills.
• Demonstrated team and collaboration skills and an ability to work with multiple people on assigned projects.
• Demonstrated multi-tasking ability and high initiative
• Must understand the power of digital communications as well as be able to master a variety of online platforms easily.
• Previous work in media relations and fluency in French are a plus.

Only applicants who have French or EU citizenship, or those who hold a valid French Carte de Résident will be considered for this position. 

Interested parties should apply by e-mail to jobapplicants@aup.edu.

DEPARTMENT

Office of University Outreach & Advancement

SUPERVISOR

Director of University Outreach & Advancement

RESPONSIBILITIES

Role Summary

Play an active role in strengthening the relationship between AUP and its alumni community to encourage engagement and financial support.  Assist in implementing AUP’s alumni strategy, including AUP Global (AUP’s online Alumni platform), Career Mentoring, and other activities and events.

Serve as point person for The Raisers Edge (The Outreach & Advancement Office’s CRM system) constituent data including data administration.  Work with colleagues in the Communications Department to monitor data-based outreach strategies.

Administrative

• Assist the Alumni Affairs and Parent Relations Programs by coordinating the daily tasks related to those functions, including correspondence and events.  

• Assist in developing, promoting and implementing events to a broad audience of alumni, parents and friends

• Work with the Data Manager to implement and overhaul business processes to improve the Department’s use of data.  This will include ensuring the quality and accuracy of data and supporting the deployment and maintenance of the AUP Global platform
• Working with the Advising, Internships and Careers office, coordinate the Alumni Mentoring program, and implement additional ways to support alumni engagement in career activities. 

Event coordination

• Coordinate alumni events, including invitation/promotion process and material preparation

• Research event locations and coordinate catering needs for events and other alumni activities to be held on and off campus

• Set up participant registration, fee administration, coordinating correspondence and confirmations for alumni events and activities when required.
• Prepare guest lists, badges and additional materials according to the needs of on- and off-campus events.
• Coordinate the Alumni Career Mentoring Program, including setting up events

CRM and AUP Global

• Responsible for carrying out regular data administration tasks (in coordination with the Data Manager)

• Research and update contact information and profile data to maintain the accuracy of information within The Raiser’s Edge

• Coordinate AUP Global activity, including continued promotion to alumni to increase registration and monitoring of uptake and alumni engagement
• Identify new opportunities to engage alumni through our CRM and monitor relationships through the CRM system
• Create and maintain data quality reporting (with the assistance of the Data Manager) and monitor regularly, addressing any issues identified.
• Fulfil basic requests for data and reporting, escalating more complex requests to the Data Manager
• Create and maintain documentation of data entry and quality procedures for the department.

Communications

• Coordinate with communications colleagues to ensure consistency of messaging to alumni across all platforms, including tracking and monitoring effectiveness
• Assist communications colleagues to set specific, multi-channel strategies to boost AUP’s presence and increase alumni engagement, with special attention to alumni activities and events
• Monitor and contribute content to LinkedIn, Facebook and other social media for updated AUP alumni activity
• Track and disseminate communications about alumni activities and engagement
• Assist other University offices with alumni surveys such as the “Next Destination” survey to recent graduates
• Communicate regularly with other departments in order to maintain awareness of mutual goals and interests.

Other appropriate duties as assigned by supervisor

SKILLS

• Minimum Bac + 2
• Demonstrated successful experience working with The Raiser’s Edge or similar CRM system
• Competent in Microsoft Office Suite, with demonstrated experience using Microsoft Excel Excellent oral and written communications skills
• Good organizational skills, including careful attention to detail
• Ability and comfort in the use of social media to drive engagement
• Hospitable, diplomatic and representative of the AUP spirit
• Native or near-native English, fluent in French

Candidates should send an expression of interest along with a CV to jobapplicants@aup.edu

DEPARTMENT

Information Technology Services

Supervisor

Ali Rahimi – Director of Information Technology Services        

Work Location

2bis Passage Landrieu, 75007 Paris

Job Purpose

This position assists staff, faculty, and students with technical support of desktop computers, applications, and related technology. Activities require interaction with application software and operating systems (Microsoft Windows and Apple Macs) to diagnose and resolve problems. The position utilizes IT Client Management tool to provide first line helpdesk support to AUP users, assisting them in person, via phone, email, and remote connection.

Duties and Responsibilities – Desktop support

• Assists staff with the installation, configuration, and ongoing usability of desktop computers, peripheral equipment and software within established standards and guidelines.
• Troubleshoots network issues involving Mac and Windows workstations, printers, WIFI, authentication, connectivity, VoIP telephone, and printers.
• Works with Desktop Support team and System Operations staff as appropriate to determine and resolve problems received from clients.
• Builds and deploys new desktops, workstations, notebooks, and hand held devices by use of deployment tools.
• Performs hands-on fixes at the desktop level, including installing and upgrading software, installing hardware, and configuring systems and applications.
• Responds to and resolve user requests for support in a timely manner using AUP Request Management Systems.
• Works with vendor support contacts to resolve technical problems with desktop computing equipment and software.
• Trains and orients staff on use of hardware and software.
• Takes the ownership of user problems and is proactive when dealing with user issues.

Duties and Responsibilities – Other support

• Maintains hardware inventory for computers and printers using AUP Request Management Systems. 
• Supports users in the use of computer equipment by providing necessary training and advice.
• Installs and maintains audiovisual hardware and software: delivers, installs and maintains classroom technology as needed.
• Assists students and faculty in classrooms and other student areas around campus as needed.
• Performs other reasonable tasks as assigned by the supervisor.

Skills Required

• 2-4 years’ experience providing technical support services.
• Strong computer skills including knowledge of computer hardware, software, local area network and peripheral equipment.
• Working knowledge of operating systems with emphasis on Windows and Mac OS environment as well as knowledge of Local Area Network, PC hardware set-up and configuration, printer set-up and configuration, virus protection, Multimedia equipment, and Microsoft Office applications.
• Self-motivated, autonomous and hardworking, good analytical, diagnostic and problem solving skills, and eager to learn and take on additional responsibilities.

Other requirements

• Education: BTS or equivalent combination of education and experience, Microsoft and/or Apple certifications are plus.
• Excellent customer service and teamwork skills are needed.
• Must be fluent in both English and French and have valid working papers for the EU.
• Must be able to work flexible hours, including weekends and evenings as necessary.

Applications should be made via e-mail to jobapplicants@aup.edu.

The American University of Paris invites applications for a one-year position (6-8 courses) in the Department of Art History and Fine Arts to teach Renaissance Art & Architecture, Baroque Art & Architecture, and History of Western Art II beginning September 2018 for the Academic Year 2018-19. The teaching could also include upper-level courses in the candidate’s area of specialization, or one of our two site-specific courses: ‘Paris through its Museums’ or ‘Paris through its Architecture.’

DEPARTMENT

Art History & Fine Arts

QUALIFICATIONS

Demonstrated experience in successful teaching of similar courses at a University level, and/or a PhD in Art History or a related discipline (completed or near completion). 

Legal right to work in France (valid work permit or citizenship of a member state of the European Union) required.

We invite and encourage women and underrepresented populations to apply. The University is an equal opportunity employer for whom diversity is an essential source of vitality and strength.

THE INSTITUTION

Founded in 1962, The American University of Paris is a small, undergraduate and Masters degree-granting institution with a Liberal Arts core, dedicated to the advancement of the Arts & Sciences in an international and multicultural environment.  The University brings together the values of the American higher education system with its location in Paris and Europe. The American University in Paris is accredited in the United States of America by the Commission on Higher Education of the Middle States Association of Colleges and Schools.

APPLICATIONS

Please submit a single PDF dossier including: curriculum vitae, cover letter, and evidence of teaching effectiveness to arussakoff@aup.edu

Applications MUST be sent electronically in PDF format. They should include:

• a CV, including names and e-mail addresses of three references
• a cover letter, including information about EU working papers
• a teaching dossier with information about teaching experience and evidence of effective teaching (syllabi, course evaluations, etc.)

The review of applications will start as soon as they arrive and continue until the position is filled.

The American University of Paris invites applications for temporary positions in the Department of English and Comparative Literature to teach writing and composition courses for our General Education program English (EN1010, or EN2020) within our General Education Program “Speaking the World -- English” beginning September 2018 for the Academic Year 2018-19.

Department

English and Comparative Literature

Rank

Depending on qualification.

Qualifications

Demonstrated appropriate experience in successful teaching of similar courses at a University level, and/or PhD or equivalent in a text-based discipline (completed or near completion). Demonstrated excellence in English writing. 

Valid working papers or legal right to work in France (e.g. as a EU citizen) required.

We invite and encourage women and underrepresented populations to apply. The University is an equal opportunity employer for whom diversity is an essential source of vitality and strength.

The Institution

Founded in 1962, The American University of Paris is a small, undergraduate and Masters degree-granting institution with a Liberal Arts core, dedicated to the advancement of the Arts & Sciences in an international and multicultural environment.  The University brings together the values of the American higher education system with its location in Paris and Europe. The American University in Paris is accredited in the United States of America by the Commission on Higher Education of the Middle States Association of Colleges and Schools.

Salary Range

Salary and benefits are competitive in the French market.

Applications

 Please submit a single PDF dossier including: curriculum vitae, cover letter, a recent writing sample and evidence of teaching effectiveness to ggilbert@aup.edu.

Applications MUST be sent electronically in PDF format. They should include:

• a CV
• a writing sample
• information about working papers
• a teaching dossier with information about teaching experience and evidence of effective teaching

The review of applications will start as soon as they arrive and continue until the position is filled.