Job Openings at AUP
For all questions regarding employment opportunities at The American University of Paris, please jobapplicants
aup.edu (contact the office of human resources). Please note that except where otherwise stated, French working papers or EU nationality are required in order for applications to be considered.
Administrative positions
JOB TITLE: Schaeffer Center Administrator
CLASSIFICATION: T3
DEPARTMENT
Office of Academic Affairs
SUPERVISOR
Director of the Schaeffer Center for the Study of Genocide, Human Rights and Conflict Prevention
POSITION OVERVIEW
Reporting to the Director of the Center, the Schaeffer Center, the Center Administrator will provide administrative support to the Center.
The Center Administrator will often serve as the first point of contact with the Center and as such contributes to the visibility and notoriety of the Center.
RESPONSIBILITIES
- Facilitates and supports all administrative needs for the Center, including but not limited to ordering supplies; maintaining printers; collecting and distributing mail; coordinating maintenance needs; maintaining orderly electronic and hard copy files; creating work schedules and space assignments for users; coordinating and coding invoices and expense reporting for approval and signature.
- Designs, organizes, and implements administrative systems and procedures and performs all necessary support duties; operates a networked computer
- Liaises with the Department of Communications and particularly the University Webmaster to communicate the Center’s activities. Provides content and manages the website for events, conferences and fellowships.
- Ensures that the website is up to date with relevant event information, assists with creating Schaeffer Center publicity, content, and outreach documents.
- Designs the Center’s communications strategies for our various publics (scholars, faculty, students, parents, alumni and so on), creating all Schaeffer Center publicity, content and outreach documents
- Greets and directs visitors to the Center; provides telephone reception support; serves as the administrative liaison and contact with a variety of constituents related to the work of the Center.
- Provides assistance to researchers and guests using the Center’s archives. Liaises with Library Staff to reserve space, sets up equipment, provides an introduction to the archival materials, search strategies, and answers questions.
- Outreach to the community beyond the university to encourage engagement with and learning from the archive.
- Monitors the generic e-mail address for the Center and responds to requests or channels them to the appropriate respondent; processes basic requests for information
- Gathers content and assists in the writing of the newsletter and annual report.
- Schedules meetings and coordinates the use of space and resources for meetings and conferences; prepares meeting materials and keeps meeting minutes when necessary
- Assists with the management of events and international conferences including booking venues, hotel registration, catering, liaising with guest speakers, managing applications and registrations, preparing conference material, scheduling, liaising with media and technology support.
- Supports grant writing, sourcing grant opportunities, investigating potential grant partners, coordinating with Director grant writing, managing the application process.
- Performs other appropriate duties as assigned by the Director of the Center
QUALIFICATIONS
- Masters Degree;
- Bilingual English/French
- Solid computer skills in a PC environment with the capability to master new software applications and technologies; excellent word processing and accurate keyboarding skills required; advanced understanding of Word and Excel;
- Professionally mature, motivated to learn, and flexible in response to shifting priorities;
- Ability to work under pressure, understand and follow policies and procedures;
- Proven ability to work independently as well as collaboratively on a team;
Applications for this position should be addressed to msaveanaup.edu
JOB TITLE AND CLASSIFICATION
Assistant Director of US Admissions – US Admissions Office
SUPERVISOR
Director of US Admissions
POSITION OVERVIEW:
The Assistant Director recruits, admits and yields students from designated regions in North America for programs at The American University of Paris (AUP) in Paris, France. Programs include Bachelors, Masters, Summer and Study Abroad. The counsellor is based in the United States, ideally in New England or New York, works from home, and reports to the Director of US Admissions.
TERRITORIAL RESPONSIBILITIES:
The current territorial responsibilities for this position are:
- Connecticut
- Maine
- Massachusetts
- New Hampshire
- New Jersey
- New York
- Pennsylvania
- Rhode Island
- Vermont
- Canada
- First-Year Abroad students (as assigned)
DUTIES:
The role will develop and follow a marketing and recruitment plan to achieve enrollment targets using multiple recruitment platforms, including online and social-media based recruitment and other ‘armchair’ recruitment strategies. The position also requires travel within North America visiting high schools and colleges, attending college and graduate fairs and meeting with advisors, students, families, faculty, alumni and others possible contacts to promote AUP programs.
Specific responsibilities will vary according to the time of year and the changing circumstances of the student recruitment market. However, the following tasks will form a significant proportion of this role:
Marketing and student recruitment
- Devising and implementing marketing, student recruitment and communications campaigns in all designated territories;
- Providing correct and up-to-date information on AUP through all possible communication channels;
- Participating in appropriate outreach activities as assigned by Director;
- Serving as a liaison between the University and prospective students and their families;
- Developing and maintaining sustained communications with all potential recruitment and admissions stakeholders;
- Responding to general enquiries of all kinds in a timely manner;
- Contributing to the execution and development of marketing and yield programs primarily targeting but not limited to assigned territories;
- Developing and executing Online Information Sessions for all prospective and accepted students;
- Data entry to the CRM system operated by the University;
- Maintaining and developing engagement activities with admissions stakeholders, specifically high school and independent college counsellors;
- Leading the planning and execution of events for prospective and admitted students throughout the year. This may include cross-departmental liaison with colleagues in Outreach & Advancement;
- Overseeing the University’s efforts to attract and retain students from the US Veteran community;
- Other appropriate duties as assigned by the Director.
Admissions and financial aid
- Advising students, counsellors and parents in all matters related to applying to, and attending AUP;
- Reading applications and making decisions on completed applications files in an agreed and timely manner;
- Providing admissions support for students coming to the University under our First-Year Abroad Programs;
- Identifying and interpreting application trends to better yield and onboard qualified applicants;
- Implementing yield strategies and activities for all assigned students;
- Providing information concerning financial aid to applicants
- Reviewing financial aid applications and making appropriate recommendations to the Director of Financial Aid;
- Providing up-to-date information to students and their families on all aspects of the onboarding process, including support for securing a student visa and ongoing pre-arrival administrative tasks;
- Providing specific information to students concerning Veteran-related financial aid (GI Bill);
- Advising the Director of US Admissions of issues impacting on the admission of students to AUP;
- Other appropriate duties as assigned by the Director.
Market research and market development
- Supporting the analysis and interpretation of admissions data across both the US and Paris-based teams;
- In association with colleagues, the analysis of relevant data (CRM and external) to help support tactical and strategic decision-making across both the US and Paris-based teams;
- Monitoring the conditions relevant to student recruitment in all assigned territories;
- Where appropriate, execute market research activities to ascertain the value of potential new territories;
- Other appropriate duties as assigned by the Director.
QUALIFICATIONS:
Minimum
- Bachelor’s degree or equivalent;
- English, familiarity with French;
- Three-years’ experience in student recruitment and admissions;
- CRM familiarity
- Excellent interpersonal skills, clear communicator and confident with a range of people;
- Experience of organizing, promoting and hosting events;
- Willingness to travel, a valid driver’s license, availability during evenings and weekends;
- High level of IT literacy.
Preferred
- French proficiency;
- Higher education experience, particularly with facets of international practice;
- Proven data analysis skills;
- CRM (Technosolutions Slate) fluency.
Applications should be sent to msaveanaup.edu
JOB TITLE AND CLASSIFICATION – DIRECTOR OF HUMAN RESOURCES – CATEGORY C2-2
SUPERVISOR: VICE PRESIDENT FOR FINANCE AND ADMINISTRATION – Frequent interaction with other members of the Leadership Team and the University President
DUTIES AND RESPONSIBILITIES
- Supervises a staff of three: the Manager of Personnel Administration, the Payroll Accountant and the Human Resources Assistant.
- Participates in strategic decision-making concerning the future of the University wherever Human Resources issues are involved
- General responsibility for all contracts of employment issued by the University: that they be in conformity with French law and the University’s needs and means. This includes both faculty and administrative permanent and fixed-duration contracts, and internship agreements
- Presides the Comité Social et Economique and Is responsible for relations with the Délégués Syndicaux
- Represents the employer in all relations with the authorities (Inspection du Travail, Médecine du Travail . . .)
- Participates in the elaboration of the University’s budget, particularly the salary budget
- Responsible for calculating the accrual for retirement obligations for the annual financial closure
- Responsible for furnishing payroll information to the Director of Finance in order to complete and file the annual 990 US tax declaration
- Responsible for organization and management of the periodic elections of the Personnel Representatives, including the negotiation of the Protocole d’Accord Pré-Electoral, the proper administration of the election itself, and the proper notification of the results to the authorities.
- Is responsible for self-assessment of the department, and for closing the assessment loop
- Is a voting member of the Calendar Committee and a non-voting member of all Faculty Search Committees
- Provides advice to managers concerning disciplinary matters involving employees, and conducts the entire disciplinary process when appropriate (entretien préalable and notification of sanction, up to and including termination for cause (licenciement pour cause personnelle))
- Upon decision of senior management, conducts the entire termination process for economic necessity (licenciement pour cause économique)
- Is responsible for the appropriate management of all employment-related litigation, from amicable settlement through and including the Cour de Cassation.
- Advises on hiring policies and regulations for non-French citizens and when appropriate initiates and follows through on applications for work visas for potential hires who do not have an automatic right to work in France
- With the Manager of Personnel Administration, ensures that job openings within the University are properly advertised, oversees the recruitment process and makes the final decision to hire
- Is responsible for the proper registration of AUP as an employer in the different American States where employees are hired and for ensuring that the payroll for employees in the United States is properly issued by the payroll contractor, that all necessary declarations and payments for taxes and social charges are made, and that the resulting financial information is properly transmitted to the Accounting department
- Manages the health insurance, death and disability insurance and 401(k) retirement plans for US employees
- Ensures proper issuance of the French payroll, declaration and payment of social charges and taxes, transmission of financial information to the Accounting department and analysis of the accounts by the Payroll Accountant
- Is responsible for relations with the French authorities (URSSAF, GARP, fiscal authorities . . .), including audits of AUP’s situation when necessary
- Manages and when possible and appropriate negotiates terms for insurance contracts related to employment (supplementary health insurance, death and disability insurance, travel insurance . . .)
- Approves loans to employees
- Receives employees who are experiencing personal and/or financial problems, provides advice and assistance where possible and appropriate
- Is responsible for all matters pertaining to housing provided for University employees (Leadership Team members), including the lease on the housing, insurance, utilities, furniture and fittings when necessary.
- Ensures that housing provided to such employees is properly declared through the payroll, and the appropriate taxes and charges paid
- Is responsible for all matters pertaining to vehicles provided for University employees (purchase, insurance, maintenance) and ensures that provision of such vehicles is properly declared through the payroll and the appropriate taxes and charges paid
GENERAL SKILLS
- Highly sensitive and empathetic in personal interactions
- Natural authority
- Political awareness
- At ease in an international and intercultural environment
- Intellectual curiosity
- Perseverance in following through until a question is fully resolved
QUALIFICATIONS
- Masters degree or equivalent, some French legal training would be an advantage
- Minimum five years’ experience
- Bilingual English/French
- Solid knowledge and understanding of French labour law
- General understanding of other codes of French law (Code Civil, Code Pénal)
- Basic accounting skills
- Highly literate: able to read and understand legal briefs in both English and French and capable of drawing up legal agreements (Accords d’Entreprise) in French
Candidates should address a CV and letter of motivation to s.amieuxpearl-executivesearch.com
JOB TITLE AND CLASSIFICATION
Assistant Director of US Admissions – US Admissions Office
SUPERVISOR
Director of US Admissions
POSITION OVERVIEW:
The Assistant Director recruits, admits and yields students from designated regions in North America for programs at The American University of Paris (AUP) in Paris, France. Programs include Bachelors, Masters, Summer and Study Abroad. The counsellor is based in the United States, works from home, and reports to the Director US Admissions.
TERRITORIAL RESPONSIBILITIES:
The current territorial responsibilities for this position are:
- Georgia
- Florida
- Texas
- Puerto Rico
- Caribbean Islands
- Study Abroad Partners
- Visiting Independent Study Abroad students
- Visiting Gap Year students
- First-Year Abroad students (as assigned)
DUTIES:
The role will develop and follow a marketing and recruitment plan to achieve enrollment targets using multiple recruitment platforms, including online and social-media based recruitment and other ‘armchair’ recruitment strategies. The position also requires travel within North America visiting high schools and colleges, attending college and graduate fairs and meeting with advisors, students, families, faculty, alumni and others possible contacts to promote AUP programs.
Specific responsibilities will vary according to the time of year and the changing circumstances of the student recruitment market. However, the following tasks will form a significant proportion of this role:
Marketing and student recruitment
- Devising and implementing marketing, student recruitment and communications campaigns in all designated territories;
- Providing correct and up-to-date information on AUP through all possible communication channels;
- Participating in appropriate outreach activities as assigned by Director;
- Serving as a liaison between the University and prospective students and their families;
- Developing and maintaining sustained communications with all potential recruitment and admissions stakeholders;
- Responding to general enquiries of all kinds in a timely manner;
- Contributing to the execution and development of marketing and yield programs primarily targeting but not limited to assigned territories;
- Developing and executing Online Information Sessions for all prospective and accepted students;
- Data entry to the CRM system operated by the University;
- Maintaining and developing engagement activities with admissions stakeholders, specifically high school and independent college counsellors;
- Other appropriate duties as assigned by the Director.
Admissions and financial aid
- Advising students, counsellors and parents in all matters related to applying to, and attending AUP;
- Reading applications and making decisions on completed applications files in an agreed and timely manner;
- Providing admissions support for students coming to the University under our partnerships, including study abroad and first-year abroad institutions;
- Identifying and interpreting application trends to better yield and onboard qualified applicants;
- Implementing yield strategies and activities for all assigned students;
- Providing information concerning financial aid to applicants and making recommendations to the Director of Financial Aid concerning aid to be offered;
- Reviewing financial aid applications and making appropriate recommendations to the Director of Financial Aid;
- Providing information concerning financial aid to First-Year Abroad and Study Abroad students and making appropriate recommendations to the Director of Financial Aid;
- Assisting students and their families in the Financial Aid Appeals process;
- Providing up-to-date information to students and their families on all aspects of the onboarding process, including support for securing a student visa and ongoing pre-arrival administrative tasks;
- Advising the Director of US Admissions of issues impacting on the admission of students to AUP;
- Other appropriate duties as assigned by the Director.
Partnership development and market research
- Managing existing study abroad partnerships, including day-to-day support of staff and students at study abroad institutions;
- In association with the Director of US Admissions, identifying and developing appropriate new partner institutions;
- Supporting the analysis and interpretation of admissions data across both the US and Paris-based teams;
- In association with colleagues, the analysis of relevant data (CRM and external) to help support tactical and strategic decision-making across both the US and Paris-based teams;
- Monitoring the conditions relevant to student recruitment in all assigned territories;
- Where appropriate, execute or commission market research activities to ascertain the value of potential new territories;
- Other appropriate duties as assigned by the Director.
Admissions communications
- Working with AUP Communications colleagues and the Director of US Admissions developing and tailoring communications specific to the US market;
- Working with AUP Communications colleagues to develop and implement communications plans;
- Maintaining the Admissions social media accounts (Instagram, student Facebook groups) in accordance with community policies and guidelines;
- Developing and maintaining Admissions Office presentation material in association with the OIS strategy lead and the Recruitment Team.
QUALIFICATIONS:
Minimum
- Bachelor’s degree or equivalent;
- English, familiarity with Spanish;
- Three-years experience in student recruitment and admissions;
- Experience of formal communications work;
- CRM familiarity
- Excellent interpersonal skills, clear communicator and confident with a range of people;
- Experience of organizing, promoting and hosting events;
- Willingness to travel, a valid driver’s license, availability during evenings and weekends;
- High level of IT literacy.
Preferred
- Spanish proficiency;
- Higher education experience, particularly with facets of international practice;
- Proven data analysis skills;
- CRM (Technosolutions Slate) fluency.
Applications should be submitted by e-mail to trogersaup.edu