Employment Opportunities

POSITION TITLE AND CATEGORY 

Academic Affairs Assistant – T3 

DEPARTMENT 

Academic Affairs

SUPERVISOR 

Associate Dean for Academic Administration

DUTIES

• Supports the Associate Dean for Academic Administration and the Dean for Educational Assessment as necessary, assists with calendar management, scheduling meetings and workshops, correspondence, etc.
• Assists with both departmental and interdepartmental communications, including workflow and project planning
• Assists with the management of Academic Planning, examples of work include:
  • Coordination and communication with department chairs
  • Assisting with Reporting and required analyses (e.g., course planning and scheduling work)
  • Managing data entry and integrity in the SIS on advanced (3-year) course planning
  • Assists with forecasting needs (courses, space, technology, etc.)
  • Assists with the management the course semester scheduling process, liaising with Chairs and the Registrar’s Office on all issues
  • Assists with scheduling conflict management across departments and programs
• Assists with the institutional assessment process, examples of work include:
  • Coordination and communication with department chairs
  • Preparing and reviewing assessment templates (Departemtal reports, administrative Unit reports, Facutly Activity Reports, Curricular Review Guidelines, etc.)
  • Overseeing the Departmental Curricular Review calendar and assists in collecting the necessary documentation for external reviewers
• Reviews Academic Affairs documents and  publications and ensures that websites are accurate and up-to-date in coordination with the Provost, Dean/Associate Dean, coordinating with the Executive Assistant to the Provost and in close collaboration with the office of university communications.  Examples of work include:
  • Scheduling regular website review and updates, working closely with content owners and liaising with other units as necessary
  • Overseeing the updates of certain portions of the online academic catalog as well as other documents as necessary
  • Working to create and improve new webpages as necessary in close collaboration with the Office of Communications
• Supports faculty committee work (e.g., Curriclum Committee, Global Liberal Arts Core Curriculum Committee) as needed with meeting preparation, minutes, etc.
• Assists with managing faculty load information and with reporting as needed, liaising with faculty, chairs, HR, system updating, payroll cost-centering, etc.
• Manages special projects for the Provost, Dean and Associate Dean, providing administrative support within academic administration as needed
• Assists with University events as necessary (orientation, graduation, workshops)
• Assists occasionally with evening work for events (advanced notice would be given)
• Other appropriate duties as assigned by supervisor

QUALIFICATIONS

• Bachelor's degree or equivalent
• Excellent verbal and written communication skills in both English and French
• Highly organized and able to maintain a solid background knowledge of academic policies, degree requirements, and legal issues
• Detail-oriented, with the ability to work quickly and efficiently
• Highly competent with computers (Microsoft Office, Microsoft 365, Internet, Databases)
• Strong maths/statistics skills and proficient use of Microsoft Excel
• Knowledge and understanding of the American system of higher education preferred
• Some professional experience in a French work environment preferred
• Ability to work well under pressure
• Ability to deal collaboratively with other people and within a multicultural environment.

Applicants should contact msaveanaup.edu