Employment Opportunities

Job Openings at AUP

For all questions regarding employment opportunities at The American University of Paris, please contact the office of human resources at recruitment.hrataup.edu. Please note that except where otherwise stated, French working papers or EU nationality are required in order for applications to be considered. To submit an application for any of the posts below, please send an email to recruitment.hrataup.edu with your CV attached and the title of the post for which you are applying.


Administrative positions

Systems Administrator - CADRE 1


Information Technology Services


Director of Information Technology Services


As part of the System Administration team of the Information Services department of the University, the Systems Administrator ensures that the IT Services available for the University remains operational for end users. This person is responsible for the monitoring, maintenance, administration, and high-level user support of the University internal and external systems. This person acts as an information expert and troubleshooting point person for other helpdesk employees when required. In addition, this person ensures that system hardware, operating systems, software systems, and related procedures adhere to organizational standards and values. The Systems Administrator also participates in projects that support the implementation of systems and business offices in collaboration with functional users.


  • Responsible for the design, configuration and management of Microsoft Windows technology supporting users in an educational environment.

  • Design, configure and manage local and Azure AD Infrastructure, Office 365 environment, and various 3rd party applications.

  • Manage business systems, including systems used by Finance/Accounting/HR, to provide support for customizations, problem resolutions, and advanced user support.

  • Interface with the support teams of our systems editors and follow up the resolution of requests and incidents.

  • Responsible for monitoring, and evaluating the performance of server systems and make recommendations for improvements/upgrades.

  • Perform regular security monitoring to identify any possible intrusions, apply updates and upgrades to keep systems secure and up-to-date.

  • Creates and implements applications and utilities to enhance the use of Information Technology.

  • Manage End-Point Management Systems to secure and distribute software to university devices.

  • Collaborate with other members of the System Administration unit of IT Services and serve as a backup if needed.

  • Support colleagues and users by a variety of methods and provides technical expertise to users by verbal or written means.

  • Act as the primary technical contact with the external support for business systems.

  • Research and recommend innovative, and where possible automated approaches for system administration tasks.

  • Contribute to the overall success of the ITS by performing all other duties and responsibilities as assigned by the Director of Information Technology.


  • Bachelor's degree or equivalent combination of education and experience.

  • 2+ years of applicable experience in managing, administering, and supporting Windows server systems in an Enterprise environment.

  • Good knowledge of the Apple eco-system in a professional environment

  • Good level of the following technical skills: LAN, WAN, Wi-Fi, SAN, NAS, Microsoft Hyper-V.

  • Knowledge of database (MySQL, SQL Server), and Backup (Veeam Backup & Replication) is welcome.

  • Microsoft Certification will be an added advantage.

  • Fluency in French is an added advantage. Fluency in English is required.


KNOWLEDGE, SKILLS AND ABILITIES COMMUNICATIONS SKILLS: Ability to communicate clearly, concisely and professionally both orally and in writing. Strong interpersonal skills are a must.

PLANNING AND ORGANIZATION: Ability to manage several projects simultaneously, prioritize and plan work activities while meeting respective deadlines. Strong organizational and time-management skills.

ANALYTICAL AND PRESENTATION SKILLS: Ability to evaluate, interpret, and present complex information effectively in professionally prepared documents or presentations. Must possess a demonstrated attention to detail to achieve a high degree of accuracy.

TECHNICAL SKILLS: Proficient in the use of complex administrative systems hardware and software, preferably in the higher education environment. Proficient with Microsoft Office 365 suite, especially Word, Excel, and Teams. Proficient with Microsoft Azure cloud environment.

Administrative and Advancement Coordinator – Catégorie T3 – CDD (March-July)


Office of Development and Alumni Relations


Vice President for Development and Alumni Relations


The Administrative and Advancement Coordinator is principally responsible for managing the gift reception, tracking, and reporting processes of the University in coordination with the AUP Foundation, and Finance and Accounting Develops and coordinates donor recognition reports and programs. Supports event management and alumni engagement programs and activities.


Gift Processing and Documentation – 50%

  • Manage and process all gifts, including checks, online gifts, credit card payments, pledges, and other donations.
  • Perform gift entry/recording in the department CRM system for unrestricted (including Trustee gifts), programmatic, capital, campaign gifts and small grants.
  • Inform appropriate staff/board when their contacts make a gift.
  • Conduct monthly reconciliation of gifts received with the Finance Department.
  • Generate monthly and annual gift reports.
  • Liaise with the Finance Department and AUP Foundation to ensure accuracy of gift/donation records and deposits.
  • Ensure adherence to established systems/controls established by auditor standards.
  • Monthly and Quarterly reconciliation of accounts with Finance
  • Update contact information, profile data and donor records to maintain the accuracy of information within Raiser Edge RE-NXT.
  • Sending pledge reminders and generating recurring gift reminders and updates to donors
  • Work with the Information Technology (IT) CRM team and other colleagues to document and implement policies around income and revenue and create associated procedures in the CRM.

Donor Recognition and Stewardship – 40%

  • Preparing gift agreements and memos to document gift to AUP and the AUP Foundation
  • Provide accurate reports and donors lists for recognition activities including signage, plaques, board meetings and other presentations or reports.
  • Generate donor reports for Board of Trustees and PAAC membership
  • Collaborate with Financial Aid to develop annual reports on scholarship and other donor supported activities.
  • Develop and distribute an annual endowment report for donors to the AUP Foundation and AUP restricted (endowed or quasi-endowed) funds.
  • Support the development of annual scholarship recognition events and activities involving students and donors.

Office and Relationship Management – 10%

  • Provide support for events organized and hosted by Development and Alumni Relations such as making reservations and obtain quotes for events, create name tags, managing RSVPs, event set up and liaising with maintenance teams, caterers, etc.
  • Greeting visitors to the office and providing alumni and campus tours when necessary.
  • Assisting with Paris office management such as ordering supplies and organizing storage space.

Other Duties as Assigned

  • As a member of a small team, the Administrative and Advancement Coordinator will regularly be called upon to assist with other departmental tasks and programs.
  • Any other duties as assigned by the Vice President for Development and Alumni Relations.


  • License/Bachelor’s preferred but not essential, minimum Bac + 2 or technical diploma
  • Prior experience using Raiser’s Edge or other CRM system, and experience working with gift management systems or donation software.
  • Excellent oral and written communications skills
  • Good organizational skills and a detail-oriented mindset.
  • Native or near-native English, fluency in French a plus
  • Basic understanding of the Microsoft Office suite of applications. Particularly Word (mail merges, working with templates, labels) and Excel (use of functions, lookups, PivotTables)
  • Professionally mature, motivated to learn, cheerful and flexible in response to shifting priorities
  • Ability to work under pressure, understand and follow policies and procedures
  • Proven ability to work independently as well as collaboratively on a team
  • Hospitable and discreet, position requires client friendly attitude and the ability to handle sensitive/confidential information with discretion
Student Leadership Program Manager - Category C1-1

DEPARTMENT: Student Development
SUPERVISOR: Dean of Student Development, or any other supervisor designated by the President


Manage student leadership initiatives in collaboration with the Dean of Student Development, including training, program development and assessment. Serve as the advisor a variety of student clubs and organizations and a direct resource to all student leaders. Liaise with faculty/staff advisors and other stakeholders at the university to support student projects.


Leadership Development & Advising

  • Provide student leadership training for all student leaders, with a focus on helping students use AUP Engage, define goals, establish timelines and action plans, work effectively within a group, manage conflicts, etc.
  • Liaise with faculty/staff club advisors and support them with needs that arise in their student organizations, such as conflict management, budgets, and using AUP Engage
  • Serve as the primary staff advisor to 3-5 student organizations each semester, as agreed upon with the Dean of Student Development
  • Advise our Peacock student media group, both graduate and undergraduate, attending weekly board meetings, and organizing weekly planning meetings with student leaders and the group’s faculty advisors
  • Support our Student Government Association directly or indirectly through services provided by the Student Leadership Office
  • Serve as the tuteur de stage and supervise the Student Leadership Intern


  • Maintain the online platform AUP Engage for student clubs, volunteer initiatives and events, including support to users and keeping track of participation
  • Supervise student leadership communications on our public website and online platform, while supporting student-led groups with their communications
  • Create and maintain training resources for all student leaders and advisors

Administrative Tasks

  • Liaise with various stakeholders to coordinate institutional support for student projects, namely other units in Student Life, University Communications, and the President’s office
  • Administer student government elections on AUP Engage and assist with verifying candidate eligibility
  • Plan yearly events such as Club’s Night and the Student Leadership Awards; assist student leaders with a selection of large events, attending when appropriate
  • Develop and manage community service and volunteer partners for AUP students
  • Manage student facilities and equipment, working closely with the Student Development Helpdesk, our multimedia, ITS and maintenance offices
  • Support the Dean with student leadership assessment and evaluation of four university-wide learning outcomes for better program development
  • The post holder may additionally be involved in transversal projects the University or Department wish to explore. Other appropriate duties may also be assigned as requested by the Supervisor and according to the needs of the Department.


  • Undergraduate degree; Master’s preferred
  • Good written and verbal communication in both French and English
  • Extensive knowledge and understanding of the American system of higher education; able to maintain solid knowledge of university policies and services
  • Previous experience working with students and preferably student organizations
  • Patient, friendly, and efficient manner with students
  • Comfortable with Microsoft Office and databases, familiarity with Campus Labs a plus
  • Ability to understand, analyze and continuously improve systems and processes
  • Excellent interpersonal skills; ability to deal effectively with people and within a team
  • Highly organized and detail-oriented, with the ability to work quickly and efficiently
  • Punctual, reliable, proactive, adaptable, works well under pressure, learn-by-doing mindset
Assistant, Student Accounting Services (SAS) - Category T3


Student Accounting Services (SAS)


Manager of Student Account Services or any other supervisor designated by the President


The Student Accounting Assistant will provide information, support, and regular communication to students regarding tuition, fees, payments, and billing. The position will be responsible for responding to telephone inquiries, assisting with student walk-ins, managing the SAS shared mailbox, serving as a backup for SAS team members, and coordinating with other departments on matters related to student billing, collection, and refunds. The Student Accounting Specialist will also be responsible for updating the Student Information System when needed.



  • Provide daily support to students and FRPs (Financial Responsibility Parties) on matters related to payments and refunds
  • Record and process daily incoming payments in the system, then issue confirmation notifications to the students
  • Ensure an efficient response to phone inquiries and in-person visits
  • Handle the SAS shared mailbox and improve KPIs (Key Performance Indicators)
  • Serve as a backup for SAS team members
  • Ensure accurate and timely processing of student refunds in accordance with established policies
  • Coordinate with other stakeholders on matters related to student billing, collection, and security deposit refunds
  • Handle adjustments as needed
  • Implement a systematic follow-up process to resolve outstanding payment issues
  • Update the Student Information System and student records as appropriate
  • Ensure tax forms are prepared accurately and in compliance with regulations
  • Assist in certifying students who benefit from the Department of Veterans Affairs
  • Responsible for overseeing both academic and financial processes, which entails managing tasks such as registration, withdrawals, leave of absence, Internships, and student academic concerns
  • Assist in reviewing SAS policies and updating the BPRs (Business Process Records) when necessary
  • Run regular reports from the Student Information System and adjust as necessary
  • Work with departments including the Registrar’s Office, Admissions, Financial Aid, Outreach, Health, Housing, Internship Office, and Library to update records
  • Review and correct cost type, update holds, coop billing, and User Defined notes
  • Enter bank transfers, checks, credit card, cash payments, and other transactions into the system
  • Assist in IRIS project testing, and writing test cases
  • Make sure that the student records are up to date on all systems and process reconciliation when necessary
  • Prepare reports, dashboards as required
  • Be adaptable and willing to take on additional responsibilities as needed by the manager.


  • Send merge emails with billing statements to all students
  • Send proforma invoices to incoming students
  • Provide manual invoices as requested
  • Ensure tuition and fees are correctly charged
  • Review all student loans to ensure the amounts are correct; liaise with Financial Aid; respond to student queries about grants and loans; liaise with parents about how loan refunds are distributed
  • Reconcile accounts as needed
  • Ensure loans and Financial Aid match course registrations
  • Send merge emails to Loans students

The post holder may additionally be involved in transversal projects the University or Department wish to explore. Other appropriate duties may also be assigned as requested by the Supervisor and according to the needs of the Department.


  • Native or near-native English speaker with a good command of French
  • Excellent organizational skills
  • Service-oriented, excellent communication and interpersonal skills
  • Familiarity with the American educational system is desirable
  • Cultural sensitivity, experience studying/working in highly diverse environments
  • Ability to work well under stress
  • Ability to deal effectively with people and within a team
  • Outlook, Excel, and basic computer skills
  • Knowledge of Unit 4 system would be desirable
Assistant to The Office of The President - C1


DEPARTMENT: Office of the President

SUPERVISOR: Chief of Staff or any other supervisor designated by the President


The Assistant to the Office of the President, is an essential member of the Office of the President’s team that collaborates to further the work within the Office of the President and between the Office and the rest of the University. The Assistant has primary responsibility for executing front-of-office operations and special projects as and when assigned. All tasks must be conducted under the supervision of the Chief of Staff and with her prior agreement.

  • Assist the President and the Chief of Staff in managing a schedule; in planning major meetings, tri-annual Board meetings and Leadership Team retreats; and in communication and stewardship efforts with internal and external constituents.
  • Working at the highest levels of professionalism, discretion and diplomacy, the Assistant will understand and manage all operational aspects of the Office of the President. Develop and ensure compliance of filing system and systematic record keeping and archiving. Ensure safe keeping of confidential materials. All resource, production and archive in such a manner that it can always accessible to the Office of the President’s team.
  • Responsible for all aspects of the President’s domestic and international meeting and trip planning, including but not limited to air, accommodations, meeting schedules; will also create agendas, itineraries, and secure/prepare background information on meeting attendee, as appropriate. Will monitor and assist in maintaining trip/call reports on a timely basis as well as ensuring timely meeting follow up.
  • Will assist in planning, coordinating and directing elements for meetings, Boards and retreats including developing meeting schedule, budget, site selection, meals & entertainment, meeting rooms, supplies and equipment, special events, etc.
  • Coordinate communications from the President to the campus and other constituents as necessary. Compose and edit correspondence, including but not limited to gift and other acknowledgments, letters, proposals, and follow-up correspondence for various constituents.
  • Assist with the composition of presentations, speeches and talking points when necessary. Create and/or coordinate the production of various presentation and meeting materials for the President (e.g., PowerPoint presentations, handouts for conference presentations/panels and informational packets for constituent meetings).
  • Assist the Chief of Staff in her Board of Trustees’ responsibilities and missions.

The post holder may additionally be involved in transversal projects the University or Department wish to explore. Other appropriate duties may also be assigned as requested by the Supervisor and according to the needs of the Department.

Appointment Type: CDI

Education/Skills Requirements:

  • Bachelor’s Degree is strongly preferred
  • Three years’ experience as an Assistant with a high level of diplomacy, discretion and confidentiality
  • Applicants must be able to work collaboratively as a member of a team and possess exceptional interpersonal, oral and written communication skills
  • Strong attention to details
  • The ability to multi-task and prioritize in a fast-paced environment, under deadlines
  • A demonstrated commitment to valuing diversity and contributing to an inclusive working and learning environment is required
  • The Assistant must also recognize, be sensitive to, and accept the importance of confidentiality
  • Understanding of and appreciation for the University’s Mission, Vision and Core Values
  • Fluent in English (being a native speaker preferred), B2 level in French

Benefits Summary:

Salary will be commensurate with experience. Benefits include a comprehensive health and wellness plan, with spouse, and dependent children.
Employment is contingent upon successful completion and clearance of a background check and employment verification.

Applicant Documents:

  • Resume
  • Cover Letter

Faculty Positions

Assistant Professor in Professional Communications (Branding)

The American University of Paris invites applications for a full-time Assistant Professor position in Professional Communications (Branding) in the Department of Communication, Media and Culture. Applicants should have solid expertise in professional brand development and brand management with a strong background in relevant sectors such as marketing, advertising, or public relations. Candidates should also have a strong record of university-level teaching in professional branding and communications courses and in related fields such as public relations, and a proven capacity to mentor students on their professional futures. Highest consideration will be given to applicants with both practical and critical expertise in their chosen field of communications and whose industry and/or academic experience is international and cross-cultural. The successful candidate would be expected to teach at both the undergraduate and graduate levels.

Qualifications: A Master’s degree or PhD in a relevant discipline by the time of appointment (1 January 2025, subject to final budgetary approval). Proven capacity for excellent, engaged teaching committed to student learning within a liberal arts context, and to experiential learning and critical practice. Strong record in curriculum and course development. Familiarity with liberal arts education, learning objectives, skill development (critical thinking, information literacy, writing in the disciplines, etc.) and assessment is highly desirable. Candidates should be able to demonstrate the capacity to help students plan and develop their internships and career plans. Candidates will be able to demonstrate research or potential for published research in relevant areas. Capacity to work in a multi-cultural environment a strong plus. Ability to speak French and understand the communications industry in France and Europe is a definite advantage.

The Department: Dedicated to the international and comparative study of communications, media and culture, the department houses four undergraduate majors (Global Communications, Film Studies, Journalism, Communication and Civil Society), six undergraduate minors (Fashion Studies, Sociocultural Anthropology, Comparative Political Communications, Global Communications, Journalism, Film Studies) and a dynamic MA program in Global Communications offering additional MA tracks in Fashion; Development Communications; and Digital Cultures and Industries. The department has 16 full-time faculty, 5 part-time faculty, 150 undergraduate majors and 90 graduate students.



  • The full-time teaching load is six courses per academic year.
  • Professional mentorship of our students
  • Commitment to scholarship, excellence in teaching, integrative learning
  • Service to the department (contributing to curricular development and innovation, collegial behavior, advising students)
  • Willingness to provide service to the university (participation in committee work, assessment, interdisciplinary collaboration)
  • Participating in faculty governance, including attending full faculty, department, and committee meetings
  • Working in a professional and collegial manner with the university community
  • Maintaining compliance with policies and procedures in the Faculty Manual

Faculty at AUP must have a commitment to liberal arts education in a highly international environment and pursue international research and scholarship. We seek engaged scholars and have high expectations of teaching and scholarly research.


Please submit your application by 1 April 2024 to http://apply.interfolio.com/133344, including:

  • cover letter
  • curriculum vitae
  • statement of pedagogical philosophy with evidence of teaching effectiveness
  • statement of research interests
  • a sample of recent written scholarship and/or a portfolio of representative professional projects
  • three confidential letters of reference