Employment Opportunities

DEPARTMENT: President’s office

CLASSIFICATION: Cadre

TYPE OF CONTRACT: CDI Full-Time

SUPERVISOR: President of the University (with a dotted-line relationship to the Chair of the Board of Trustees)

Position Summary

The Senior Advisor to the President and Executive Secretary to the Board of Trustees serves as a principal strategic and operational partner to the President and the Board, ensuring the effective functioning of the University’s highest governing body. This role combines high- level governance support, institutional project management, and executive coordination with exceptional discretion, judgment, and professionalism.

Acting as a trusted steward of confidential matters and a key point of continuity between trustees, senior leadership, and external stakeholders, the Senior Advisor and Executive Secretary supports the President and Board in advancing institutional priorities, maintaining governance excellence, and cultivating strong relationships with trustees and external constituents. The position requires intellectual agility, impeccable professional demeanor, and the ability to manage complex, sensitive work with calm authority.

Key Responsibilities

Presidential and Executive Support

• Act as a strategic partner to the President in coordinating priorities, initiatives, and decision-making across the institution.

• Identify issues requiring presidential attention and proactively surface risks, dependencies, and opportunities.

• Support the President in preparing for high-level meetings, presentations, and engagements involving trustees, senior leaders, and external stakeholders.

• Provide high-level strategic and operational support to the President on matters involving the Board, senior leadership, and external stakeholders.

• Help manage information flow to and from the President, ensuring clarity, prioritization, and appropriate follow-through.

• Anticipate issues requiring presidential attention and ensure appropriate preparation, documentation, and follow-through.

• Support special initiatives, strategic projects, and presidential priorities that require coordination across divisions or with trustees.

• Track presidential and Board-driven initiatives, ensuring accountability, progress, and timely execution

• Serve, when appropriate, as a proxy or representative of the President in meetings or communications.

Board Governance and Strategic Support

• Plan, coordinate, and support all meetings of the Board of Trustees and its committees, including agendas, briefing materials, resolutions, minutes, and follow- up actions.

• Ensure Board materials are accurate, strategically framed, timely, consistent, and aligned with institutional priorities.

• Advise the Board Chair and Committee on Trustees on governance processes, trustee engagement, and Board dynamics, drawing on institutional knowledge and best practices.

• Support the Board Secretary in maintaining official Board records and the Committee on Trustees in maintaining official Board policies, processes, and practices, in compliance with legal, accreditation, and regulatory requirements.

Project Management and Institutional Coordination

• Manage complex, multi-stakeholder projects originating from Board directives or presidential initiatives, ensuring clarity of scope, timelines, and accountability.

• Track Board decisions and action items, monitor progress, and ensure timely reporting and execution.

• Coordinate effectively with students, senior leaders, legal counsel, advancement, communications, and academic leadership, as well as with faculty, staff, and students across the institution.

Confidentiality, Judgment, and Institutional Stewardship

• Handle highly sensitive, confidential, and often privileged information with absolute discretion and sound judgment.

• Exercise diplomacy, emotional intelligence, and institutional loyalty in navigating complex governance and political environments.

• Serve as a trusted advisor and stabilizing presence during periods of transition, crisis, or heightened scrutiny.

External Relations and Professional Representation

• Serve as a key ambassador for the President’s Office and the University in interactions with trustees, donors, alumni, government officials, and other external constituents.

• Welcome and engage both internal constituents and external stakeholders with warmth, professionalism, and confidence, reflecting the values and stature of the institution.

• Ensure that all Board-related interactions and communications reflect the highest standards of professionalism and institutional tone.

Other appropriate duties assigned by the supervisor.

Qualifications

Required

• Bachelor’s degree required; advanced degree strongly preferred.

• Significant experience (typically 8–12+ years) in senior administrative, governance, or executive support roles within higher education, nonprofit, or comparable complex organizations.

• Demonstrated experience supporting a governing board, CEO/president, or senior executive at a strategic level.

• Exceptional written and verbal communication skills in English.

• Proven ability to manage complex projects, competing priorities, and sensitive situations with composure and precision.

• Absolute discretion, integrity, and sound judgment.

Preferred

• Experience in higher education governance or a deep understanding of university structures and culture.

• Experience of senior executive officer role preferred.

• Familiarity with legal, fiduciary, and accreditation considerations affecting boards of trustees and a willingness to navigate both the French and US higher education and compliance landscapes.

• French language speaking ability would be an asset but is not essential

Core Competencies and Attributes

• Strategic thinker with strong organizational instincts

• Calm, authoritative presence and impeccable professional demeanor

• Politically astute and emotionally intelligent

• Highly organized, detail-oriented, and reliable under pressure

• Service-oriented, with a deep respect for institutional mission and tradition

• Confident working with senior leaders, trustees, faculty, staff, and high-profile external constituents

Working Style and Expectations

This role requires flexibility, discretion, and availability aligned with the demands of a president’s office and board schedule, including occasional evenings, weekends, and travel. The Senior Advisor is expected to operate with independence, initiative, and a deep sense of institutional responsibility.

APPLICATIONS: 

To apply, please send your CV and cover letter to recruitment.hr [at] aup.edu (recruitment[dot]hr[at]aup[dot]edu) and title the email in the following convention: “First and Last name + Senior Advisor”. Any candidate who applies must have the appropriate work authorization for employment in France.

DEPARTMENT: Admissions Office
CONTRAT: CDI (Contrat à Durée Indéterminée) 
LOCATION: Paris 75007 
CLASSIFICATION: Cadre C1.1 
SUPERVISOR: Vice President and Director of Enrolment Management or any other supervisor Designated by the President

POSITION OVERVIEW

The post holder is responsible for developing and managing communications with prospective students and their families throughout the student recruitment lifecycle, with particular responsibility for maximising the use of AUP’s CRM, Slate, as a recruitment and communications platform.

The role will develop, manage and continually improve targeted and personalised recruitment communications from initial enquiry through application, admission, confirmation and enrolment, with the aim of strengthening engagement and improving conversion.

The post holder will also develop and deliver digital recruitment campaigns to generate appropriately qualified enquiries and applicants, working with external agencies or specialist providers where appropriate, and coordinate recruitment content with colleagues across the University.

This is a recruitment-focused communications role, using CRM, digital marketing, data and technology to support AUP's student recruitment and enrolment objectives.

DUTIES AND RESPONSIBILITIES

The main duties and responsibilities of the role include, but are not limited to:

➢ Manage the prospective student communications lifecycle

• Develop and manage communications throughout the prospective student journey, from initial enquiry through application, admission, confirmation and enrolment at AUP.
• Working with Admissions colleagues, regularly review and improve communications at each stage of the recruitment lifecycle, ensuring they are timely, relevant and appropriately segmented by audience, academic interest, geographical market, recruitment stage and engagement.
• Develop communications designed to nurture enquiries, encourage application completion, support admitted students in their decision-making, improve confirmation rates and reduce summer melt.

➢ Maximise the use of Slate as a recruitment communications platform

• Take primary responsibility within Admissions for the effective use of Slate for prospective student communications, including developing and maintaining automated communications, campaigns, populations, segmentation and triggers.
• Work closely with the Slate Administrator and Admissions colleagues to ensure communications are accurate, appropriately targeted and operating effectively throughout the recruitment cycle, while identifying opportunities to make better use of existing and emerging Slate functionality.

➢ Develop recruitment communications and content

• Create, edit, tailor and coordinate communications for undergraduate, graduate, transfer, visiting, summer and other prospective student audiences, as well as parents and other important influencers in student decision-making.
• Work with colleagues across Admissions, Communications and the wider University to develop appropriate and engaging content, incorporating the experiences and voices of current students, alumni and the wider AUP community wherever possible.
• Ensure recruitment communications are consistent with AUP's institutional messaging and visual identity while remaining appropriate to the audience and stage of the recruitment lifecycle.

➢ Analyse and improve communications performance

• Monitor engagement, application progression, conversion and confirmation and use this information to continually improve recruitment communications.
• Test and evaluate content, subject lines, timing, segmentation and communication journeys, making recommendations based on their contribution to recruitment and enrolment outcomes.

➢ Develop and execute digital student recruitment campaigns

• Develop and deliver targeted digital recruitment campaigns designed to generate appropriately qualified prospective students, responding to priorities across markets, academic programs and student populations.
• Develop and execute appropriate digital campaigns directly and work with AUP Communications, external agencies or specialist providers where additional technical expertise, media buying or campaign scale is required.
• Support Admissions colleagues in developing targeted digital campaigns for their geographic markets and student populations.

➢ Connect digital campaigns with the recruitment lifecycle

• Ensure digital recruitment activity is effectively connected to Slate, working alongside the Slate Administrator on campaign tracking, landing pages, forms, UTMs and other mechanisms required to understand the source and subsequent progression of prospective students.
• Analyze the relationship between marketing activity and enquiry, application, admission, confirmation and enrolment to help Admissions evaluate campaign effectiveness and target recruitment resources more effectively.
• Keep abreast of developments in higher education recruitment, prospective student behaviour and the evolving use of technology and digital platforms. Identify emerging trends and opportunities and adapt digital campaigns, Slate communications and recruitment journeys accordingly.

➢ Work collaboratively across the University

• Develop effective working relationships across Admissions and the wider AUP community, particularly with Communications to ensure recruitment activity aligns with institutional messaging, brand standards and wider University communications.
• Work with academic departments, students, alumni and other colleagues to identify and develop content and information that supports prospective students throughout their decision-making process.

➢ Other duties

• Participate in transversal projects the University wishes to explore and undertake other appropriate duties assigned by the Supervisor according to the needs of the Admissions Office.

PERSON SPECIFICATION

Education and Qualifications

Essential

• Undergraduate degree.
• Excellent written and spoken English.

Desirable

• Relevant postgraduate or professional qualification.
• French or another relevant language.

Experience

Essential

• Experience of CRM, marketing automation or lifecycle communications.
• Experience developing and delivering targeted, multi-channel communications or digital campaigns.
• Experience using data to evaluate and improve communications or marketing performance.
• Strong writing, editing and project management experience.

Desirable

• Experience of Slate or a comparable CRM.
• Higher education, admissions or student recruitment experience.
• Experience of digital advertising, campaign tracking and conversion analysis.

Job-related and interpersonal skills

• Strong understanding of CRM, digital communications and the customer/student lifecycle.
• Excellent writing, analytical and digital skills.
• Highly organised, with strong attention to detail and the ability to manage multiple priorities.
• Innovative, proactive and focused on delivery and continuous improvement.
• Strong communicator and collaborative colleague, able to work effectively across different teams.
• Customer-focused and comfortable working with diverse international audiences.
• Ability to work independently and respond flexibly to changing priorities.

Other requirements

• High degree of commitment and self-motivation.
• Willingness to work occasional additional hours as required by the recruitment cycle.

APPLICATIONS:

To apply, please send your CV and cover letter to recruitment.hr [at] aup.edu (recruitment[dot]hr[at]aup[dot]edu) and title the email in the following

convention: “First and Last name – CRM & Digital Recruitment Coordinator”.

Any candidate who applies must have the legal right to work in France.

Department of Art History and Fine Arts

The American University of Paris invites excellent teachers who are based in the Ile de France region, and fluent in English to apply for a CDD contract to teach the following classes in Spring 2027 semester (January to May):

• Painting I (two sections)
• Painting II
• Drawing I

Qualifications: 

An MFA or the equivalent. Proven capacity for engaged and energetic teaching to students of different backgrounds is preferred. Applicants must be fluent in English. 

Candidates should have expertise in teaching Fine Arts and experience especially in the Anglophone system.

European Union citizenship or legal right to work in France is required at the time of application. 

The University is an equal opportunity employer for whom diversity is an essential source of vitality and strength, and we strongly encourage candidates from underrepresented groups to apply.

The Institution:  

Founded in 1962, The American University of Paris (AUP) is a small, undergraduate and master’s degree-granting institution with a Liberal Arts core, dedicated to the advancement of the Arts and Sciences in an international and multicultural environment. AUP brings together the values of the American higher education system with its location in Paris and Europe. Located at the crossroads of American and European institutions of higher education and research, AUP facilitates its faculty’s development of an international and stimulating professional network. The Commission on Higher Education of the Middle States Association of Colleges and Schools accredits AUP in the United States of America. AUP has cooperative agreements USA and European-based universities. 

The Department: 

The Department of Art History and Fine Arts offers majors in Art History and Fine Arts, as well as minors in Art History, Fine Arts, and Visual Culture. As part of our Liberal Arts institution, we encourage interdisciplinary exchange and collaboration across fields. Students benefit from small class sizes that foster close interaction, thoughtful discussion, and personalized engagement with faculty. The university’s gallery and vibrant program of visiting lecturers, including practicing visual artists, further enrich the academic experience. Regular visits to exhibitions, museums and workshops in Paris expand classroom offerings.

https://www.aup.edu/academics/undergraduate/majors/fine-arts

Responsibilities: 

• course preparation and teaching
• preparation of syllabi and assessment materials, including setting and grading final examinations/assessments/critiques
• keeping track of student involvement in class and student absences
• keeping students informed of their progress by promptly grading and returning assessed work
• maintaining records necessary for program assessment.

Each class meets for 3 hours per week, as well as for a final exam session of 2.5 hours.

Applications: 

Please submit your application to arussakoff [at] aup.edu (arussakoff[at]aup[dot]edu) with “Application CDD Fine Arts” in the subject line and including the following documents:

• cover letter including a link to your website if you have one 
• curriculum vitae, including a list of references

Deadline for applications:

The review of applications will begin immediately and will continue until the position is filled.