Employment Opportunities

For all questions regarding employment opportunities at The American University of Paris, please contact the office of human resources. Please note that except where otherwise stated, French working papers or EU nationality are required in order for applications to be considered.

Current Vacanies:


 Administrative Coordinator & Assistant to Director – Category T3

Department: Information Technology Services
Supervisor: Ali Rahimi – Director of Information Technology Services
Work Location: 2 bis Passage Landrieu, 75007 Paris

Job Purpose:

Responsible for contributing to the efficient and effective functioning of technology services provided by the Office of Information Technology. Provides administrative support to the Office of Information Technology Support staff by performing a variety of tasks that may include answering phones, drafting memos, proof reading, preparing reports, scheduling meetings, ordering supplies, tracking expenses, arranging travel, coordinating events, interacting with students, faculty, and staff, and fulfilling special assignments and projects.

Job Responsabilities:

Clerical:

  • Answer general phone inquiries (helpdesk number) using a professional and courteous manner.
  • Direct phone inquiries to the appropriate staff members.
  • Proof-read and edit all emails from the Office of IT.
  • Prepare, proof-read and print documents for various IT committee meetings.
  • Maintain department "Who's Who" guides for Students and Employees.
  • Design flyers and other Office of IT handouts for distribution throughout campus and as attachments to announcement emails.
  • Maintain the department's purchase requisition system, place orders and follow up on orders when necessary, maintain the detailed records of assets, assignments and changes.
  • Maintain supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies, verifying receipt of supplies.
  • Receive and verify hardware shipments and track in asset inventory.

Administrative:

  • Assist with the routine daily operation of IT. Provide organizational support to the IT Director and members of the Office of IT.
  • Plan and organize technology events including scheduling, room reservations, ordering food, advertising, and paying attention to details.
  • Assist in arranging travel and processing travel expenses for IT employees.
  • Manage IT Calendar, department Timesheet, and travel expenses for IT employees.
  • Organize two employee training sessions each semester. This includes creating the RSVP page on the IT web page, reserving room and administering post-training surveys.
  • Assist web development with maintenance of website for the Office of IT.
  • Assist IT Director with creating, administering and analyzing results of IT surveys.
  • Performs other relevant duties that may be assigned to contribute to the efficient operation of the Office of Information Technology.

User Support:

  • Assist new students, new faculty and new employees with general IT questions, assist them with using all technology systems and forward technical issues to the appropriate IT Support staff when necessary.

Qualifications

  • 1+ years of experience in related positions, such as IT administrative support or assistant position.
  • Native French speaker with fluent English
  • Maintain confidentiality in a discreet and professional manner.
  • Computer proficiency with Microsoft Word, Excel, PowerPoint and the ability to learn additional programs.
  • Strong attention to detail and accuracy.
  • Strong organizational, interpersonal and communication skills.
  • Self-starter, skilled at and open to exploring ways to improve current systems.
  • Ability to manage multiple activities.
  • Ability to work effectively and cooperatively within a team.

Interested candidates should contact Margaret Savéan msavean@aup.fr


 Assistant or Associate Professor in the Department of Global Communications

The American University of Paris invites applications for a full-time position in the Department of Global Communications at the rank of Assistant or Associate Professor.

Candidates with cross-cultural expertise in one of the following areas are of particular interest to the department:

  • Critical studies of digital age culture industries & consumption: gaming, music, internet of things, branding, advertising, PR, fashion, and visual media. Excellent scholarship with industry experience ideal.
  • Emerging technologies, mobile platforms and social media for social movements, non-profit and political communications. Combination of scholarly research and practical field experience highly desirable.
  • Critical big data, algorithmic cultures, including data mining, predictive analytics, digital archiving, sousveillance/surveillance and locative media; digital research methods. Combination of scholarly research and practical field experience highly desirable.


Qualifications:

Ph.D. in Communications, Media studies, or a related discipline by time of appointment (August 1, 2016, pending final budgetary approval). Proven capacity for excellent, engaged teaching committed to student learning within a liberal arts context. Solid training in communication and media studies methods and theories. Familiarity with liberal arts education, learning objectives, skill development (critical thinking, information literacy, writing in the disciplines, etc.) and assessment is highly desirable. Strong research and publication potential. Ability in at least two languages and a capacity to work in a multi-cultural environment a strong plus. Ability to speak French is recommended but not required.

European Union citizenship or legal right to work in France, while helpful, is not necessary at the time of application.  While the University can provide assistance in applying for working and residency rights for spouses and partners, candidates should be aware that this process can be lengthy and results cannot be guaranteed.

We invite and encourage women and underrepresented populations to apply. The University is an equal opportunity employer for whom diversity is an essential source of vitality and strength.

The Institution:

Founded in 1962, The American University of Paris (AUP) is a small, undergraduate and Masters degree-granting institution with a Liberal Arts core, dedicated to the advancement of the Arts & Sciences in an international and multicultural environment. AUP brings together the values of the American higher education system with its location in Paris and Europe. AUP is accredited in the United States of America by the Commission on Higher Education of the Middle States Association of Colleges and Schools. AUP has cooperative agreements with several North American and European universities.

The Department:  

Dedicated to the international and comparative study of communications, media and culture, the department houses two undergraduate majors, one in Global Communications and one in Journalism, an undergraduate minor in Cultural Anthropology and one in Political Communications and a dynamic MA program in Global Communications offering additional MA tracks in Development Communications, Visual & Material Culture and Fashion. The department has 10 full-time faculty, 8 part-time faculty, 140 undergraduate majors and 80 graduate students.

Responsibilities:

Full-time teaching consists of six courses per year (3/3). Teaching responsibilities range from introductory undergraduate core courses in Communications and Media Studies to MA courses including the following areas: global digital media, social movements and civil society, development communications, transnational flows of identity and cultural value, critical cultural studies in branding, museums and fashion. Ability to teach research methods courses a plus. Possibility of teaching courses in the candidate's research area. Commitment to scholarship, excellence in teaching, integrative learning, curricular development & innovation, student advising and university service required. We seek engaged teacher-scholars and have high expectations of teaching and scholarly research for promotion. AUP follows an American model of academic promotion (Assistant, Associate, Professor).

Applications:

Please submit a single PDF dossier including: curriculum vitae, cover letter, statement of pedagogical philosophy with evidence of teaching effectiveness, statement of research interests and writing samples of recent scholarship to: comsearch@aup.edu

Three letters of reference should be sent electronically to comsearch@aup.edu or, if preferred, by mail to:

Chair, Global Communications Search Committee
The Office of the Provost
The American University of Paris
5, boulevard de la Tour Maubourg
75007 Paris FRANCE

Applications MUST be sent electronically in PDF format.

Applications should be received by November 20, 2016 for full consideration.


 ​Institutional Research Analyst

Division: Academic Affairs
Supervisor: Dean of Assessment, Learning and Institutional Research

The Institution: Founded in 1962, The American University of Paris (AUP) is a small, undergraduate and Master’s degree-granting institution with a Liberal Arts core, dedicated to the advancement of the Arts & Sciences in an international and multicultural environment. AUP brings together the values of the American higher education system with its location in Paris and Europe. AUP is accredited in the United States of America by the Commission on Higher Education of the Middle States Association of Colleges and Schools. AUP has cooperative agreements with a number of USA-based universities.

Job description: The Institutional Research Analyst will be responsible for providing data and analysis to inform planning, assessment, and decision-making across the university. He/she provides high priority information to the President, works closely with Finance and Admissions to produce three year enrolment forecasts to support the budget process and prepares annual reports of KPIs and information for reporting to the Board of Trustees. The IR Analyst plays a major role in the annual cycles of institutional accreditation and re-accreditation in the US with the State of Delaware and the Department of Education. Other key responsibilities include: systematic collection and organization of data; creating and implementing a plan for data integrity; ensuring timely and accurate reporting to internal and external constituents and US organizations in particular IPEDS and other ranking organizations; conducting departmental and cross-departmental analyses; he/she also provides support for one off projects/requests from constituents around the University. The performance of all these duties falls directly under the direction of the Office of Assessment, Learning and Institutional Research.

Qualifications:

  • Bachelor's degree
  • Three years’ experience in an American institution of higher education
  • Three years’ experience with US higher education administrative systems,
  • Experience with the US system of higher education
  • Experience with the American system of accreditation and reaccreditation
  • Demonstrated ability to collect, analyze, and interpret quantitative and qualitative data analyses (research design, statistical methods, visual displays of data, interpretation of results).
  • Experience with statistical analysis software (e.g. DataDesk, Eviews, SPSS) and Excel.
  • Experience with writing, modifying, and troubleshooting complex SQL statements.
  • Experience in managing data and data systems that support reporting and decision-making, including the ability to create and maintain complex databases and manipulate large data sets.
  • Advanced proficiency with MS Office Suite applications.
  • Internet authoring skills
  • Native English required, strong oral and written communication skills and successful experience interpreting and explaining detailed information to a variety of constituents.
  • Strong oral and written communication skills in French
  • Excellent organizational and interpersonal skills and with guidance, ability to function as an independent contributor.
  • Experience with creating interactive reports and dashboards using Microsoft technologies: SSRS reporting, SharePoint, Office 365.


Applications: Please submit a single PDF dossier including: curriculum vitae and cover letter, to msavean@aup.edu indicating "IR SEARCH" in the subject.  Applications MUST be sent electronically in PDF format.

Review of applications will begin as soon as possible and continue until the position is filled.


 Directeur/trice de la Comptabilité

Catégorie : C2

Supérieur Hiérarchique : Directrice Administratif et Financier (Vice President for Finance and Administration)

Type de Contrat : CDD du 1 juillet au 22 décembre 2016 pour remplacer Marie-Anne Bégot, qui sera en congés payés et ensuite en congé de maternité pendant cette période

Descriptif de Poste

Comptabilité

  • Supervise la comptabilité et encadre l’équipe comptable
  • Contrôle de la comptabilité auxiliaire client dans CAMS et les remises en banque
  • Supervise l’intégration dans la comptabilité générale et contrôle de la comptabilité auxiliaire clients tenue dans le logiciel de suivi des étudiants
  • Supervision analyses comptes de bilan
  • Contrôle et Reporting des divers fonds dédiés
  • Contrôle de la paye (hors vérification des virements)
  • Implication dans le processus de clôture des comptes annuels (aide à la production des comptes annuels en format français et américains et des documents prévisionnels)
  • Relations avec les commissaires aux comptes

Déclarations fiscales et autres French et US GAAP

  • Supervision TVA
  • Supervision DEB - DES
  • Déclarations fiscales annuelles CFE-CET, 2070 et 2065 pour le secteur lucratif
  • Déclaration activité organisme de formation (si applicable)
  • Et plus généralement toute autre déclaration fiscale non liée à la paye

Legal French et US

Registre des procès-verbaux d’assemblée
Rapport de gestion et projet de résolutions

Trésorerie

Contrôle rapprochements bancaires et règlements émis
Suivi de la trésorerie journalière, placements pour les banques France et USA.

Logiciels informatiques et procédures

Evolution des logiciels utilisés : AX, CAMS, SAGE.
Formation directe ou organisation des formations nécessaires.
Mise en place et suivi des procédures Comptabilité et Finances.

Interested candidates should contact jobapplicants@aup.fr


 Executive Assistant to the President

Category: C1

Supervisor: President of the University

Duties

  • Chief of Staff functions
  • Set tone of professionalism and organization in President’s Office
  • Represent the President and the University to all outside constituencies
  • Set in place annual calendars and weekly organizational schedule with President
  • Organize annual calendar of Leadership Team and Senior Staff meetings.  Build the agenda in advance, minute the meetings, and assure follow-up working with teams
  • Organize weekly standing meetings with members of Leadership team, reorganize as travel requires, assure follow up between meetings
  • Organize annual interviews for all direct reports
  • Support thrice-annual Board meetings, working with the Board Support Officer, liaising with the Board as necessary
  • Manage the President’s Web Page, FaceBook and LinkedIn accounts, annual holiday greeting card, and support “The View from AUP,” her monthly letter to students and parents
  • Serve as President’s Office liaison with honorary degree recipients, organize their travel and the lunch following Commencement; research bios for Program
  • Research bios for all visitors to the President’s Office, prepare President for meetings
  • Drafting of letters, memos, summaries, reports, PowerPoints, etc.

Agenda

  • Organize meetings strategically, including the participation of President at all events on and off campus
  • Organize, as appropriate with Outreach and Advancement, business travel for the President
  • Tactfully redirect employees or students seeking appointments with the President to the most appropriate office or department

Budget

  • Maintain the President’s Office budget, advising her on monthly reports
  • Organize the President’s expense reports and submit them for reimbursement in a timely fashion

Filing and Classifying Documents

  • Devise and maintain an excellent system of classification for the President’s paperwork and online filing systems
  • Meet and Gree
  • ​Interface with University community, students, parents, visitors and Board, VIPs, political figures, major donors, Press, Rectorat, Mairie, Embassies
  • Arrange for provision of refreshments or meals as required for the President and her guests, including ordering, necessary preparation and subsequent clearing and tidying

Office Organization

  • Order supplies
  • Presence sheet for Department, vacation organizer
  • Organization of Conference Calls
  • Support for Board meetings, two weeks before and during the meeting
  • Train assistants, interns and Community Service Grant Recipients
  • Maintain President’s address book/guest lists
  • Send invitations and holiday cards
  • Manage signature requests
  • Liaise with appropriate offices on President's Office-sponsored events

Committees

  • Organize President’s Staff Award
  • Member Honorary Degree Recipient Committee
  • Member Calendar Committee
  • Member Senior Staff
  • Support Leadership Team meetings
  • All other appropriate tasks assigned by President
  • Vacation office coverage, backup support for events and emergencies
  • Evening and weekend work may occasionally be required

Position Requirements:

  • Knowledge of the American system of higher education
  • Some experience in a French work environment
  • Perfectly bilingual, English/French
  • Excellent English writing skills
  • Total discretion
  • Demonstrable, expert organizational skills; detail-oriented
  • Mastery of the art of agenda management and diplomacy
  • Capacity to edit and format high-level documents
  • Capacity to interface appropriately with every constituency of the University
  • Capacity to adjust easily to shifting priorities and to manage emergencies
  • Mastery of Office Suite and computer-literate
  • Ability to work well with people in a team
  • Capacity to anticipate preparation needed and follow up required

Applications should be addressed by e-mail to jobapplicants@aup.fr


 Assistant Professor in Computer Science in the Department of Computer Science, Mathematics, and Environmental Science

The American University of Paris invites applications for a full-time position in the Department of Computer Science, Mathematics and Environmental Science at the rank of Assistant Professor.

The position requires teaching a range of undergraduate CS courses. Candidates with a research background in big data and related fields are of particular interest to the department.

Qualifications:

Ph.D. in Computer Science (before September 1, 2016). Proven capacity for excellent, engaged teaching committed to student learning within a liberal arts context. Familiarity with liberal arts education, learning objectives, skill development and assessment is highly desirable. Strong research and publication potential. Capacity to work in a multi-cultural environment a strong plus. Ability to speak French is recommended but not required.

European Union citizenship or legal right to work in France, while helpful, is not necessary at the time of application.  While the University can provide assistance in applying for working and residency rights for spouses and partners, candidates should be aware that this process can be lengthy and results cannot be guaranteed.

We invite and encourage women and underrepresented populations to apply. The University is an equal opportunity employer for whom diversity is an essential source of vitality and strength.

The Institution:

Founded in 1962, The American University of Paris (AUP) is a small, undergraduate and Masters degree-granting institution with a Liberal Arts core, dedicated to the advancement of the Arts & Sciences in an international and multicultural environment. AUP brings together the values of the American higher education system with its location in Paris and Europe. AUP is accredited in the United States of America by the Commission on Higher Education of the Middle States Association of Colleges and Schools. AUP has cooperative agreements with several North American and European universities.

The Department:

Cherishing the ideals of the liberal arts, the Department of Computer Science, Mathematics and Environmental Science aims for a contextualized and active learning approach. Emphasizing interdisciplinary education and research, the department maintains close ties with other departments within the University as well as with research centers, universities, and industry in Europe and all over the world.
Through AUP’s innovative general education program, the department also enhances the general education of AUP students by providing them with skills for quantitative and abstract reasoning, comprehension, analysis, and integration of knowledge—and to formulate and efficiently solve problems.

Responsibilities:

Full-time teaching consists of six courses per year (3/3). Teaching responsibilities range from undergraduate core courses in Web Applications, Software Engineering, and Web Development to more advanced courses defined depending on the expertise of the candidate. Commitment to scholarship, excellence in teaching, integrative learning, curricular development & innovation, teaching of interdisciplinary subjects, student advising and university service required. We seek engaged teacher-scholars and have high expectations of teaching and scholarly research for promotion. AUP follows an American model of academic promotion (Assistant, Associate, Professor).

Applications:

Please submit a single PDF dossier including: curriculum vitae, cover letter, statement of pedagogical philosophy with evidence of teaching effectiveness, statement of research interests and writing samples of recent scholarship to: cssearch@aup.edu

Three letters of reference should be sent electronically to cssearch@aup.edu or, if preferred, by mail to:

Chair, Computer Science Search Committee
The Office of the Provost
The American University of Paris
5, boulevard de la Tour Maubourg
75007 Paris FRANCE

Applications MUST be sent electronically in PDF format. Applications should be received by September 1st 2016 for full consideration.


 Administrative Assistant to the Registrar's Office

Department: Registrar's Office

Supervisor: Maggie Martin, University Registrar
 
Origin of vacancy: This recruitment is in order to replace Brianna Guidorzi, who is leaving the University this summer

Duties

Registrar Office Front Desk Duties:

  • Responsible for the Registrar group email, responding to and transferring messages as necessary.
  • Receives and transfers incoming calls.
  • Assists students and faculty with their requests at the front desk.
  • Coordinates incoming & outgoing mail for Registrar, including proper handling of registered mail and in particular diplomas.
  • Manages office supplies, duplication orders, etc. for Registrar and Student Accounting Services.
  • Coordinates the activities of the Community Service Grant recipients who assist with transcripts and certificates as needed, scan documents to be loaded into student CAMS records, data entry, etc.
Issuing of Documents & Data Maintenance and Input:
  • Oversees automated enrollment certificate process, issues special certificates and helps develop further online services.
  • Issues transcripts as requested, and processes payments for transcripts, liaising with Student Accounting Services.
  • Handles all correspondence relative to transcripts, enrollment and continuing education certificates and degree verifications.
  • Maintains statistics for transcripts and enrollment certificates.
  • Ensures the accuracy of address information in the database. This may include correspondence with students and departments.
  • Enters degree information in the student database and assists with data entry in regards to graduation.
  • Supports Associate Registrar (verifies holds, enters credit/no credit and withdrawal grades, processes grade changes, prepares mailings, makes telephone calls, etc).
  • Makes simple registration adjustments when necessary.
  • Uploads documents to student files.
Reoccurring Projects and Events
  • Coordinates the semester Check-In procedure and the start of the semester data clean-up.
  • Liaises with Administrative Services to prepare ID cards and Fine Arts cards.
  • Participates in the preparation and organization of the Graduation ceremony.
  • Executes office-wide filing projects including semester file movement to off-site storage.

Other appropriate duties as assigned by the supervisor.

Qualifications

  • Extensive knowledge and understanding of the American system of higher education
  • BTS degree or equivalent
  • Highly organized with demonstrated accomplishments
  • Excellent, proven Microsoft Excel skills; highly competent with computers (Databases Microsoft Office Pack, Internet)
  • Ability to work well under pressure
  • Ability to deal effectively with internal and external clients, and work within a team
  • Bilingual English/French
  • Excellent verbal and written communication skills in both English and French

Candidates should apply via e-mail to jobapplicants@aup.fr


 Technicien de maintenance

Supervisor: Responsable de la maintenance

Origin of vacancy: This recruitment is in order to replace Herminio Aldehuelo, who is leaving the University this summer

Taches

Au sein de l’équipe de maintenance, le technicien devra effectuer les tâches suivantes et en rendre compte à son supérieur :

Travaux électriques :

  • Effectue les réparations électriques de base
  • Effectue le petit entretien et le remplacement des ampoules

Travaux de plomberie :

  • Effectue les réparations simples
  • Effectue les installations et modifications simples

Travaux de serrurerie :

  • Remplace et pose tous types de serrures

Travaux de Menuiserie :

  • Effectue des travaux de menuiserie simples (découpe et pose d’étagères, rabotage de portes, etc)

Travaux de Peinture :

  • Effectue des travaux de rafraîchissement de peinture (murs et plafonds)

Divers

  • Effectue tous types de travaux de rénovations dans les bâtiments
  • Effectue la mise en place des salles
  • Effectue les travaux de nettoyage et d’entretien des bâtiments lorsque nécessaire
  • Sort les poubelles lorsque nécessaire
  • Participe aux déménagements lorsque nécessaire
  • Toutes autres taches demandées par le Superviseur de la maintenance

Horaires

35 heures par semaine, en principe du lundi au vendredi.  L’horaire exact peut varier en fonction des besoins du service.

Compétences

  • Connaissance générale des techniques du bâtiment (électricité, peinture, pose de moquette, maçonnerie, pose de revêtement de sol etc.)
  • Bon sens de l’organisation et des relations humaines
  • Capacité à travailler dans un environnement international
  • Connaissance en informatique : EMAIL
  • Brevet de secourisme au travail à jour


Candidates should apply via e-mail to jobapplicants@aup.fr