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Employment Opportunities

Job Openings at AUP

For all questions regarding employment opportunities at The American University of Paris, please jobapplicantsataup.edu (contact the office of human resources). Please note that except where otherwise stated, French working papers or EU nationality are required in order for applications to be considered.

Administrative positions

Academic Affairs Assistant – T3

POSITION TITLE AND CATEGORY 

Academic Affairs Assistant – T3 

 

DEPARTMENT 

Academic Affairs

 

SUPERVISOR 

Associate Dean for Academic Administration

 

DUTIES

  • Supports the Associate Dean for Academic Administration and the Dean for Educational Assessment as necessary, assists with calendar management, scheduling meetings and workshops, correspondence, etc.
  • Assists with both departmental and interdepartmental communications, including workflow and project planning
  • Assists with the management of Academic Planning, examples of work include:
    • Coordination and communication with department chairs
    • Assisting with Reporting and required analyses (e.g., course planning and scheduling work)
    • Managing data entry and integrity in the SIS on advanced (3-year) course planning
    • Assists with forecasting needs (courses, space, technology, etc.)
    • Assists with the management the course semester scheduling process, liaising with Chairs and the Registrar’s Office on all issues
    • Assists with scheduling conflict management across departments and programs
  • Assists with the institutional assessment process, examples of work include:
    • Coordination and communication with department chairs
    • Preparing and reviewing assessment templates (Departemtal reports, administrative Unit reports, Facutly Activity Reports, Curricular Review Guidelines, etc.)
    • Overseeing the Departmental Curricular Review calendar and assists in collecting the necessary documentation for external reviewers
  • Reviews Academic Affairs documents and  publications and ensures that websites are accurate and up-to-date in coordination with the Provost, Dean/Associate Dean, coordinating with the Executive Assistant to the Provost and in close collaboration with the office of university communications.  Examples of work include:
    • Scheduling regular website review and updates, working closely with content owners and liaising with other units as necessary
    • Overseeing the updates of certain portions of the online academic catalog as well as other documents as necessary
    • Working to create and improve new webpages as necessary in close collaboration with the Office of Communications
  • Supports faculty committee work (e.g., Curriclum Committee, Global Liberal Arts Core Curriculum Committee) as needed with meeting preparation, minutes, etc.
  • Assists with managing faculty load information and with reporting as needed, liaising with faculty, chairs, HR, system updating, payroll cost-centering, etc.
  • Manages special projects for the Provost, Dean and Associate Dean, providing administrative support within academic administration as needed
  • Assists with University events as necessary (orientation, graduation, workshops)
  • Assists occasionally with evening work for events (advanced notice would be given)
  • Other appropriate duties as assigned by supervisor

 

QUALIFICATIONS

  • Bachelor's degree or equivalent
  • Excellent verbal and written communication skills in both English and French
  • Highly organized and able to maintain a solid background knowledge of academic policies, degree requirements, and legal issues
  • Detail-oriented, with the ability to work quickly and efficiently
  • Highly competent with computers (Microsoft Office, Microsoft 365, Internet, Databases)
  • Strong maths/statistics skills and proficient use of Microsoft Excel
  • Knowledge and understanding of the American system of higher education preferred
  • Some professional experience in a French work environment preferred
  • Ability to work well under pressure
  • Ability to deal collaboratively with other people and within a multicultural environment.

Applicants should contact msaveanataup.edu

Faculty positions

There are currently no open positions.