Job Openings at AUP
To submit an application for any of the posts listed under “Administrative Positions” below, please send an email to recruitment.hr
aup.edu with the subject line in the following convention “First and Last name: Position Title” OR “First and Last name: Candidature Libre” for spontaneous applications. Please attach your CV or resume to the email, without this your application will not be able to be considered. You may also choose to include a cover letter in the body of the email or as an attachment; while not required, this element is strongly encouraged.
To apply for one of the listed “Faculty Positions”, please follow the guidelines provided in the job description by using the apply.interfolio link provided to submit supporting documents.
Please note that except where explicitly stated otherwise, or for faculty and US-based positions, proof of French employment authorization or EU/EEA/Swiss nationality are required in order for applications to be considered.
For all questions regarding employment opportunities at The American University of Paris, please contact the office of Human Resources at recruitment.hraup.edu, and indicate “Question” in the subject line.
Administrative positions
CATEGORY: Technician T2
DEPARTMENT: Information Technology Services (ITS)
CONTRACT: CDI, January start
SUPERVISOR: IT Support Services Manager or any other supervisor designated by the President
JOB DESCRIPTION:
The IT Support Technician position assists staff, faculty, and students with technical support of computers, applications, and related technology. Activities require interaction with application software and operating systems (such as Microsoft Windows, Microsoft Office 365 environment, and Apple Macs) to diagnose and resolve problems. The position utilizes IT support Management tool to provide first-line helpdesk support to AUP users, assisting them in person, via phone, email, chat and remote connection. Problem resolution may involve the use of diagnostic and help request tracking tools, as well as require that the individual give in-person, hands-on help at the desktop level.
Duties and Responsibilities – Desktop support
• Assists staff with the installation, configuration, and ongoing usability of desktop computers, peripheral equipment and software within established standards and guidelines.
• Performs hands-on fixes at the desktop level, including installing and upgrading software, installing hardware, and configuring systems and applications.
• Responds to and resolves user requests for IT technical support in a timely manner using AUP Request Management Systems.
• Responds to and resolves user requests for support in a virtual environment.
• Takes ownership of user problems and proactively deals with user issues.
• Troubleshoots system failures and network issues involving Mac and Windows workstations, printers, WIFI, authentication, connectivity, VoIP telephone, and printers by providing solutions to restore functionality.
• Performs installation and routine maintenance of network cabling, patching network cables to the switches, and WIFI access points and testing network links and connectivity.
• Performs user management tasks such as user ID creation and maintenance, password reset, and directory search using the users’ management web page.
• Works with the IT support team and System Administration staff as appropriate to determine and resolve problems received from clients.
• Builds and deploys new desktops, laptops, and portable devices by use of deployment tools.
• Deploys software and applies system configuration and settings on user devices using device management tools.
• Update, and maintain the knowledge base, working collaboratively with system administrators to ensure accuracy.
• Tests and troubleshoots policies and configurations applied on laptops and workstations, provides feedback to your manager, and proposes enhancements.
• Follows standard procedures to apply, remove and amend access rights on IT resources.
• Maintains hardware inventory for computers and printers using AUP ITS management systems.
• Works with vendor support contacts to resolve technical problems with desktop computing equipment and software.
• Trains and orients staff on the use of hardware, standard desktop software, and office 365 collaboration tools.
Duties and Responsibilities – Other support
• Supports users in the use of computer equipment by providing necessary training and advice.
• Installs and maintains audio/visual hardware and software: deliver, installs, and maintains classroom technology as needed.
• Assists students and faculty in classrooms and other student areas around campus as needed.
• Performs duties as assigned by the immediate supervisor(s).
Other appropriate duties may also be assigned as requested by the Supervisor and according to the needs of the Department.
Skills Required
• 3-5 years experience providing technical support services.
• Experience with LAN/WAN networks.
• Strong computer skills including knowledge of computer hardware, software, local area network and peripheral equipment.
• Working knowledge of operating systems with emphasis on Windows and Mac OS environments as well as knowledge of Local Area Networks, PC hardware set-up and configuration, printer set-up and configuration, virus protection, Multimedia equipment, and Microsoft Office applications.
• Self-motivated, autonomous, hardworking, good analytical, diagnostic and problem-solving skills, and eager to learn and take on additional responsibilities.
Physical Demands
• The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee may frequently lift and/or move heavy materials between campus buildings.
Other requirements
• IT Education : Bac +2 minimum : BTS/BUT/Licence or equivalent combination of education and experience, Microsoft and/or Apple certifications are plus.
• Must be fluent in both English and French and have valid working papers for the EU.
• Excellent customer service and teamwork skills are needed.
• Ability to frequently lift and carry hardware and supplies, between campus buildings, weighing up to 20 Kilos.
• Must be able to work flexible hours, including weekends and evenings, as necessary.
APPLICATIONS
To apply, please send your CV and cover letter to recruitment.hraup.edu and title the email in the following convention: “First and Last name – IT SUPPORT TECHNICIAN”.
Any candidate who applies must have the appropriate work authorization for employment in France.
CLASSIFICATION: Technician T3
DEPARTMENT: Student Life / Housing Residential Life
SUPERVISOR: Senior Housing Coordinator or any other supervisor designed by the President.
OVERVIEW
Serves as main point of contact for all students seeking housing through the AUP Housing Office. Serves student needs by providing information, support, and regular communication about issues related to housing.
RESPONSIBILITIES
➢ Incoming Student Housing
• Assists in the assignment process of new students to AUP Housing options.
• Completes roommate and housemate pairings and placements.
• Serves as a conduct officer for housing policy violations and adjudicates conduct cases as needed, including meeting with students involved in policy violations, issuing sanctions, and escalating cases to the senior housing coordinator as needed.
• Coordinates with partner residences as needed.
• Assists in the creation and dissemination of various student communications to students (pre-arrival information, managing their stay, preparing their departure).
• Assists with Landing Day check-in and end-of-semester move-outs.
• Participates in RA recruitment, selection, and training, and directly supervises RAs during the year.
• Monitors RA-submitted incident reports, escalating issues to the senior housing coordinator as needed.
• Mediates roommate and housemate conflicts, referring more serious conflicts to the senior housing coordinator.
➢ Returning and Graduate Student Housing
• Coordinates independent housing search for returning students and incoming Graduate students: sending regular communications, and scheduling meetings (virtual and/or in person) to arrange student visits of apartments in order for them to find housing.
• Meets and follows up with Graduate and returning Undergraduate students to assist in their independent housing search, and/or to resolve tenancy issues that may arise (unreturned security deposits, unauthorized entrance into occupied apartments, or broken items needing repair, etc... including possible visits to students’ apartments).
• Processes new apartment offers, creating them in the housing database.
• Assist students with applications for the “CAF” subsidy.➢ Logistics and Maintenance Support
• Assist in creating move-in documents (inventories, walkthroughs, leases, contracts, etc…)
• Assists with maintenance concerns as needed.
➢ General Tasks
• Responds to student and parent email inquiries on housing related concerns within a timely manner.
• Assist in updating existing surveys and webforms to reflect changing processes and policies.
• Assist Associate Dean of Residential Life in gathering data necessary for annual department assessment report.
• Other appropriate tasks as assigned by the supervisor.
➢ Other
• The post holder may additionally be involved in transversal projects the University or Department wish to explore. Other appropriate duties may also be assigned as requested by the Supervisor and according to the needs of the Department.
QUALIFICATIONS
• Bachelor’s degree or equivalent, master’s degree preferred
• Bilingual English/French
• Previous experience as a resident advisor in a student dormitory, or as a peer counselor preferred.
• Computer literate: previous experience using Microsoft Office required, database fluency a plus.
• High-energy person with a positive outlook.
• Cultural sensitivity; experience studying/working in highly diverse environments.
• Autonomous and able to manage multiple parallel processes.
APPLICATIONS:
To apply, please send your CV and cover letter to recruitment.hraup.edu and title the email in the following convention: “First and Last name – STUDENT HOUSING COORDINATOR”.
Any candidate who applies must have the legal right to work in France.
CATEGORY: Technician (T3)
DEPARTEMENT: Academic Affairs – Student Accounting Services (SAS)
SUPERVISOR: Senior Manager of Student Accounting Services or any other supervisor designated by the president.
POSITION OVERVIEW
The Student Accounting Assistant will provide information, support, and regular communication to students regarding tuition, fees, payments, and billing. The position will be responsible for responding to telephone inquiries, assisting with student walk-ins, managing the SAS shared mailbox, serving as a backup for SAS team members, and coordinating with other departments on matters related to student billing, collection, and refunds. The assistant serves as a primary point of contact for students and families regarding financial accounts and support for updating the records on the Student Information System within the department.
Primary Duties & Responsibilities
Financial Operations & Invoicing
- Billing Accuracy: Ensure all tuition and fees are correctly charged to student accounts.
- Invoicing: Prepare and send proforma invoices to incoming students and generate manual invoices as required.
- Payment Processing: Record and process daily incoming payments, including bank transfers, checks, credit cards, and cash deposits.
- Reconciliation: Reconcile student accounts as needed and ensure that loans and Financial Aid packages accurately match course registrations.
- Refund Management: Ensure accurate and timely processing of student refunds and security deposit returns in accordance with university policy.
- Collections: Implement a systematic follow-up process to resolve outstanding payment issues.
Student Account Support & Communications
- Advisory Support: Provide daily support to students and Financial Responsibility Parties (FRPs) regarding payments, grants, and loans.
- Query Management: Manage the Student Accounting Services (SAS) shared mailbox and ensure an efficient response to phone inquiries and in-person visits.
- KPI Performance: Maintain and improve Key Performance Indicators (KPIs) related to response times and service quality.
Data Integrity & Regulatory Compliance
- System Maintenance: Maintain the integrity of the Student Information System by running regular reports and adjusting records as necessary.
- Technical Updates: Review and correct cost types, update student holds, manage coop billing, and maintain "User Defined" notes.
- Tax & VA Compliance: assist in preparing accurate tax forms in compliance with regulations and assist in certifying students receiving benefits from the Department of Veterans Affairs.
- Process Oversight: Manage both academic and financial processes, including tasks related to registration, withdrawals, leaves of absence, internships, and general academic concerns.
Administrative & Team Support
- Documentation: Assist in reviewing SAS policies and updating Business Process Records (BPRs) to ensure operational consistency.
- Team Collaboration: Serve as a backup for other SAS team members and assist with additional responsibilities as requested by the manager.
- Adaptability: Take on other appropriate duties as assigned by the Supervisor according to the needs of the department.
Qualifications
- Language Skills: Native or near-native English speaker with a good command of French.
- Interpersonal Excellence: Service-oriented with excellent communication and interpersonal skills.
- Cultural Competence: Cultural sensitivity and experience working or studying in highly diverse environments.
- Organizational Ability: Excellent organizational skills with the ability to work well under stress and meet deadlines.
- Teamwork: Ability to deal effectively with people and contribute to a team environment.
- Core Systems: Proficient in Outlook, Excel, and basic computer applications.
- Educational Knowledge: Familiarity with the American educational system is desirable.
- Technical Desirables would be a plus:
- Experience with SQL for data querying.
- Experience with Power BI for data visualization and dashboard creation.
APPLICATIONS:
To apply, please send your CV and cover letter to recruitment.hraup.edu and title the email in the following convention: “First and Last name – Student Accounting Assistant”.
Any candidate who applies must have the legal right to work in France.
DEPARTMENT: Student Life Department
LOCATION: Paris, France
JOB TYPE: CDI - Full-Time | Staff Position
CLASSIFICATION: Cadre
SUPERVISOR: Dean of Student Development, or any other supervisor designated by the President
POSITION OVERVIEW
Collaborate with faculty to offer a selection of comprehensive study trips throughout the year, manage all logistics, including registrations, Coup de Pouce financial grant, reservations, pre-departure sessions, and itineraries. Oversee cultural excursions and assessments, while liaising with staff and other stakeholders at the university to center students’ experiential learning.
DUTIES
Program and Operations Management
• Design, coordinate, and implement study trips in France and abroad throughout the academic year (Fall, Spring and Summer semesters), working with faculty to create, organize and run all approved study trips
• Meet with Academic Affairs to review proposed study trips, obtain the Provost’s approval, and ensure accurate and coordinated semester planning
• Manage, implement, and oversee the study trip application and Coup de Pouce program financial grant process
• Manage a yearly budget flow of approximately €400,000, including maintaining accurate financial records and practices for the service
• Manage preliminary planning and bookings, establishing trip prices and budgets and making advance group reservations for transportation, hotels, and visits/activities
• Supervise and oversee all bookings and payments made by the Cultural Program Coordinator, reviewing each step of the trip planning process in advance
• Collaborate with Faculty and Academic Affairs: trip proposals, brochures, and troubleshooting problems regarding trip logistics
• Partner with various offices across campus, including Academic Affairs, Student Accounting Services, Human Resources, Student Immigration Services, Communications, Graduate Office, Registrars, and Admissions
• Manage online registration for all study trips, orientation communication and class visits to inform students about upcoming study trips during Drop/Add week
• Manage all communications with current students and Faculty and facilitate any pre-departure meetings and training sessions
• Resolve any issues related to student inquiries, registration, trip logistics, and Academic affairs matters
• Provide support throughout the implementation and delivery of study trips, remaining available to address any incidents or logistical challenges that may arise• Stay informed on cultural events in Paris, France, and Europe, sharing relevant information with students and faculty to support their participation in a series of activities
• Lead excursions and accompany students as necessary
• Provide support in the planning, coordination and execution of excursions and trips within the Student Life Department, as necessary
Administrative Tasks
• Work with Student Accounting Services to ensure that students are properly billed for study trips; maintain open communication with SAS to ensure study trip payment collection from students
• Coordinate with Accounting to establish and maintain a list of transaction codes (transdocs), ensuring billing is accurate, balanced, and reconciled
• Work with the Registrar to maintain a Master Course list in the Student Information System (SIS)
• Update Cultural Program course offering per semester, as well as troubleshooting technical issues with the Registrar’s Office
• Oversee group reservations and timely supplier payments, maintaining close communication with the accounting office to track and confirm payment status
• Ensure that the fees linked to the Cultural Program courses in SIS are accurate each semester
• Conduct surveys with students and faculty to assess study trips throughout the year
• Generate regular reports and statistics to track and manage Cultural Program trips and events, as well as prepare student-related information necessary for trip planning
• Produce the content and oversee the design of the Cultural Program brochure each semester; coordinate with faculty to ensure accurate information for the study trips
• Ensure that employees accompanying study trips are properly declared for business travel with Human Resources and thereby to the French Social Security authorities
• Ensure that students are aware of the Cultural Program policies and Code of Conduct before going on a trip
• Verify that trip expense reports, credit card payments, and all other financial transactions are properly declared and recorded in a timely manner (invoices must be given to accounting for each supplier payment)
• Create and manage online payments for cultural excursions and tickets
• Other appropriate duties as assigned by supervisor.
QUALIFICATIONS
• Minimum of bachelor's degree or equivalent
• Excellent communication and interpersonal skills, service-oriented
• Highly organized and attentive to details, able to multitask during busy times of the academic year
• Self-motivated and able to work independently
• High degree of computer literacy, particularly Excel, database, e-mail, and word processing software
• Familiarity with Accounting processes a plus• Interest in higher education, travel, and cultural activities
• Knowledge of the American system of education preferred
• Comfortable managing a significant self-sustaining global budget and balancing individual trip budgets
• Bilingual English/French
• Valid work permit for France, or EU nationality
APPLICATIONS:
To apply, please send your CV and cover letter to recruitment.hraup.edu and title the email in the following convention: “First and Last name – Cultural Program Manager”
DEPARTMENT: Office of Development and Alumni Relations (DAR),
LOCATION: Paris
CONTRACT: CDI/Permanent - Full Time
CLASSIFICATION: Cadre C1
SUPERVISOR: Vice President for Development and Alumni Relations or any other supervisor designated by the President
POSITION OVERVIEW
The Advancement Operations Manager is principally responsible for supporting the fundraising success of the team through data-driven, efficient fundraising strategies by overseeing prospects and portfolio management, prospect research and database management. This position ensures integrity, effectiveness, and strategic use of donor data, donor lifecycle management, and reporting to support frontline fundraisers and leadership. Serving as a key member of the team, they drive operational excellence, informed decision- making, and best practices that will enable sustainable philanthropic growth.
RESPONSIBILITIES
Prospect and Portfolio Management (40%)
• Develop and maintain a comprehensive Prospect Management Handbook, outlining policies, procedures, and best practices across the full donor lifecycle.
• Manage and oversee the prospect management system, including relationship management strategy, portfolio assignment, tracking, and review processes.
• Monitor portfolio health, activity levels, and prospect movement; organize regular meetings, and prepare reports and recommendations for DAR leadership and fundraisers.
• Partner with frontline fundraisers to support effective portfolio strategy, prospect prioritization and strategy development, and goal setting.
• Ensure prospect and donor interactions are timely, accurately and consistently recorded in the CRM by fundraising staff and support teams.
Prospect Research (30%)
• Utilize donor screening and research tools to identify, qualify, and rate prospects, enhancing insight into capacity, affinity, and philanthropic interests; ensure that donors and prospects records reflect research insights.
• Manage prospect research requests, setting priorities and timelines to meet fundraising needs.
• Coordinate with external research vendors and consultants as needed, ensuring quality control and adherence to ethical standards.• Assist the Vice President in managing the trustee pipeline which includes maintaining the list of prospective, current and former trustees and managing research requests from the Committee on Trustees.
• Develop research profiles, briefings, and analyses to support donor cultivation, solicitation, and stewardship.
• Work with the Donor Services Coordinator to develop briefings for donor and prospects meetings and events for university leadership (VP Development, President, Members of BoT)
• Establish and enforce research standards and confidentiality protocols.
Database and Technology Management (20%)
• Maintaining and optimizing the CRM systems, ensuring data integrity, integrations with other systems and implementing best practices for constituent data.
• Oversee the development and implementation of the alumni engagement and fundraising metrics including data recording, tracking and reporting procedures.
• Supervise the work of the staff or contract database manager in performing regular updates, imports, dashboard development and reporting.
• Support the development of online fundraising campaigns, develop lists for outreach and segmentation and build fundraising campaign pages in the online giving platform (GiveCampus).
• Serve as the primary point of contact for the department on Intranet, Teams Channels and OneDrive management
• Identify opportunities to improve systems, workflows, and processes to increase efficiency and effectiveness across the team.
General Administration – 10%
• Stay current on advancement operations trends, tools, and regulatory considerations, recommending updates as appropriate.
• Assist in monitoring the Development and Alumni Relations shared email inboxes, ensure all messages are responded to by the appropriate party.
• Update contact information, profile data, contact reports and donor records to maintain the accuracy of information within the CRM (Raiser Edge RE-NXT).
• Assists in coordinating campus tours for alumni, greeting visitors to Development and Alumni Relations office.
• Provide support for events organized and hosted by Development and Alumni Relations.
• Assisting with Paris office management such as ordering supplies and organizing storage space.
• As a member of a small team, the Advancement Operations Manager may be called upon to assist with other departmental tasks and programs.
Other appropriate duties may also be assigned as requested by the Supervisor and according to the needs of the Department.Travel expectation: This position may travel to key events in Europe several times per year and may include travel to conduct face to face meetings with alumni and volunteers in this region.
APPLICATIONS:
To apply, please send your CV and cover letter to recruitment.hraup.edu ( )and title the email in the following convention: “First and Last name – Advancement Operation Manager”.
JOB TITLE AND CLASSIFICATION
Post-doctoral researcher (CDD)
DUE DATE FOR APPLICATIONS
Applications due, September 1, 2025
DEPARTMENT
Center for Critical Democracy Studies, American University of Paris
SUPERVISOR
Stephen Sawyer, Director of the Center for Critical Democracy Studies
DATES OF POSITION
September 15, 2025 to June 15, 2025 (9 months)
Fields: Constitutional Law, Administrative Law, Comparative Law, History, Political Philosophy, Political Science
The Center for Critical Democracy Studies at the American University of Paris is offering a position of a postdoctoral research fellow to (1) work on “COntinuous COnstruction of resilient social Contracts (CO3)”, supported by the European Commission’s Horizon-Europe program led by Stephen Sawyer and Roman Zinigrad that studies more open, inclusive, and democratic models of social contracts in Europe, and (2) kick-start a new “Law, State, and Democracy” initiative in the fields of administrative and constitutional law.
RESPONSIBILITIES
CO3 Project
- Develop, in dialogue with the PI the research, guidelines and deliverables.
- Complete necessary country reports and data on social contracts.
- Maintain correspondence with the other teams completing country reports from all PIs for other countries.
- Regular reminders of deadlines for drafts
- Responding to any questions regarding the work package deliverables
- Reviewing and returning drafts of country reports for work package deliverables
- Writing and editing final country reports
- Providing regular updates concerning progress
Law, State, and Democracy Initiative
- Help coordinate and organize a new initiative, “Law, State, and Democracy”, on the role of the administrative state in sustaining democratic resilience and protection of individual rigths.
- Organize an interdisciplinary “Law, State and Democracy” Symposium in December 2025.
Other Duties
- Keep the CCDS website up to date with regards to CO3/”Law, State, and Democracy” and liaise with the AUP Communications team with regular updates on progress and events related to OppAttune and the Center for Critical Democracy Studies.
- Organize at least 2 events (talks, symposia, visits) per semester related to democracy at the Center for Critical Democracy Studies.
QUALIFICATIONS
- PhD or terminating degree in Constitutional Law, Administrative Law, Comparative Law, Philosophy, Political Science, History or related field.
- Able to write in English, comfortable working in multiple languages including French
- Experience working in teams, completing projects with multiple participants, and meeting important deadlines.
- Ability to multi-task, manage workflow and deliver according to deadlines.
- Strong interpersonal and team skills and the ability to collaborate with colleagues and to work closely and effectively with a variety of constituencies including but not limited to alumni, administrators, faculty, and students.
- Familiarity with the American and French educational systems is a plus.
DUE DATE FOR APPLICATIONS
Applications due, September 1, 2025, submitted to CCDSaup.edu.
Applications should include:
- Letter of motivation explaining the candidate’s experience, motivation for working on this project and a discussion of how the candidate hopes to contribute to the CCDS through CO3 and “Law, State and Democracy”.
- CV
- Sample of an article/paper presented or published in English.
For more information about the Center for Critical Democracy Studies, its community, research projects, events, and other initiatives, please visit our website and follow us on LinkedIn, X, and Bluesky. Contact: CCDSaup.edu.