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IRIS Project

The Integrated Resources Information Systems program (IRIS) designates a series of projects meant to:
•    Complete, redesign and renovate our core Information Systems
•    Modernize our business practices, reengineer our current processes, upgrade our current distributed core systems.
•    Address the problems with DATA integration and integrated business processes.
•    Establish a DATA governance operating model.
•    Create business understanding based on DATA we collect/generate. 
•    Create business opportunities based on University’s DATA.

Timeline History

Systems within the IRIS projects will automate and integrate business processes that take place across a variety of departments and functions. That includes the data of:
•    The Student Information System (SIS)
•    Constituency Relationship Management (CRM)
•    Administrative systems: Human Capital System, Finance and Accounting system, etc. 
•    And more
While we are driving these changes, it is important that we review and optimize our business processes, with a strong emphasis on our strategic outcomes, student data and future planning. This will be achieved through a combination of the most modern applications and a data-driven approach.

Project sponsors and Project manager(s)

To ensure ultimate success for IRIS, it is essential that senior management gets strongly involved, all communities take part in the project and that the various AUP departments cooperate and collaborate efficiently. 

Project Sponsors hold a strategic view of the entire project. They:

  • Serve as executive sponsors of the project
  • Serve as an escalation and decision point for major project and policy issues
  • Decide on substantial budget changes and change orders
  • Serve as an escalation point for AUP project manager(s)
  • Organize monthly meetings on this topic, or more frequently if needed

Projects Managers hold an operational view of the entire project. They: 

  • Manage Subject-Matter Expert (SME) teams to ensure their objectives are met
  • Manage cross-area collaboration
  • Supervise consultants to manage quality and planning
  • Manage and track the project plan, resources and schedules
  • Manage and mitigate project issues and risks
  • Manage communications messages to stakeholders
Subject experts

Functional Lead ensures that the new system is effectively addressing the AUP's functional and business process needs from their core area's perspective. They:

  • Manages their team workload and morale
  • Serves as lead functional specialists

Data Repository Lead ensure that data repository requirements are well defined and consolidated in a single secure repository. They

  • Analyze the effectiveness of any existing report procedures and systems
  • Develop process enhancing data collection strategies 
  • Write and maintain all reporting processes
  • Complete any work assigned by the Project Manager 

Data Standards group develop and implement the rigorous data standards that are essential to the business units. They:

  • Establish Guidelines for Data Standards, Data Integrity and Security
  • Data content and changes can be audited
  • Make sure that access to the data is authorized and controlled
  • Make sure change management practices are applied in maintenance of the database
  • Ensure that data stewards are identified for each data set
  • Technical processes sustain data integrity

Main Objectives

What will IRIS bring to the University? 

Most of our departments are using stand-alone and siloed systems. Our business processes are thus disconnected. This coupled with an inadequate use of resources, hinders inter-departmental efficiency. AUP plans on investing significantly in the upgrade and integration of our business systems. The objectives are to:
•    Streamline our business processes and increase efficiency.
•    Break down our institutional silos and pull out our rich data that reside in our SIS, ERP, CMS, LMS, and other subsystems. 
•    Gather these data to achieve our institutional goals and gain greater insight into our business operations.
•    Develop focused reports that drive action by further exploring the greater meaning of our data.
•    Improve data privacy, security and governance.

Feedback & Recaps

In our monthly updates, we will address these questions anonymously, providing clarity and transparency to all.

Share your thoughts, comments and questions anonymously (2-minute submission)

Below is a quick preview of this year’s IRIS roadmap and a brief recap of last year’s IRIS progress:

Read the 2023-24 preview (3-minute read)

Read the 2022-23 recap (4-minute read)

Each week the CIO will hold regular hours on Wednesday 4 pm for your concerns, questions, or ideas. Please call him on MS Teams.


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April 24, 2024

Date: April 16, 2024 | Sonya Stephens, President

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December 18, 2023

Date: December 15, 2023 | Kilian Ordelheide, Director of Communications and Outreach

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November 21, 2023

Date: November 21, 2023 | Hannah Westley, Interim Provost

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October 31, 2023

Date: October 31, 2023 | Marc Montheard, Vice President for Security, Operations and Student Services

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October 13, 2023

Date: September 29, 2023 | Kilian Ordelheide '13, Director of Communications and Outreach

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October 13, 2023

Date: August 31, 2023 | Valérie Fodé, Executive VP for Finance and Administration

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October 13, 2023

Date: July 20, 2023 | Robert M. Johnson, Jr., Ph.D., Chief Information Officer

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October 13, 2023

Date: July 6, 2023 | Robert M. Johnson, Jr., Ph.D., Chief Information Officer

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October 13, 2023

Date: June 22, 2023 | Tim Rogers, Vice President & Director of Enrolment Management, Admissions Office

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October 11, 2023

Date: June 8, 2023 | Bill Fisher, Provost, Executive Vice President for Academic Affairs